Special Events Manager, (A263153-2), 208, Special Events

Under general supervision, the position is responsible for planning, coordinating and implementing events. Duties include coordinating logistical details, ensuring all aspects of events are effectively arranged, and supporting the successful execution of assigned activities. The role requires attention to detail, strong organizational skills, and the ability to manage multiple tasks to ensure events are carried out efficiently and in accordance with established objectives.

ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Coordinating and implementing events.
• Oversees all day-of-event operations to ensure efficient and successful execution.
• Attend logistic meetings. 
• Manages event budgets and oversees purchasing activities.
• Review completed events and keep open contacts with all involved in the events.
• Will be required to drive a City vehicle for City business use.
• Performs other duties as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Knowledge of computer software, maps, and spreadsheets.
• Knowledge of spreadsheet and software.

Skills and Abilities:

• Ability to maintain good planning and organizational skills. 
• Ability to develop or add to an event concept and start planning. 
• Ability to gather information, organize, and provide ideas for all events assigned. 
• Ability to meet tight deadlines and manage time effectively.
• Ability to maintain detailed documentation and ensure timely follow-up on assignments and activities.
• Ability to carry out event plans efficiently, ensuring all activities are executed as scheduled.
• Ability to workin a fast paced environment and under pressure.
• Ability to communicate effectively, assign and delegate tasks, and coordinate team operations.
• Ability to respond effectively to unforeseen circumstances.
• Ability to assess and effectively address the needs of attendees.
• Ability to inspect event locations, anticipate potential challenges, and implement effective solutions.
• Ability to incorporate requests from management and/or City Council into event concepts.
• Ability to identify and resolve lighting, water, and transportation issue and evaluate risk and liability.
• Ability to coordinate and schedule meetings with Council members, Department Directors, or their representatives to review event plans.
• Ability to track expenses in coordination with management, Council assistants, or Finance.
• Ability to keep track of purchased items.
• Ability to evaluate the success of events, identify issues that occurred, and recommend improvements.
• Ability to evaluate venders, sponsors, and partners. 
• Ability to keep open communication with council partners.
• Ability to evaluate event marketing effectiveness.   
• Ability to project a positive and professional image of the City of Laredo.
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment Locations Position will require the employee to work in the following types of work environments
 
 Never

• Construction site

Seldom

• Confined space 
• Warehouse environment

Sometimes

• Street environment (near moving traffic)

Frequently

• Office or similar indoor environment
• Outdoor environment
• Vehicles

Exposures Position will require the employee to be exposed to the following environmental elements

Never

• Individuals with known violent backgrounds
• Communicable diseases
• Toxic or caustic chemicals or substances

Seldom

• Extreme cold (below 32 degrees)
• Moving mechanical parts
• Fumes or airborne particles

Sometimes

• Individuals who are hostile or irate
• Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Frequently

• Extreme heat (above 100 degrees)

Travel Position will require the employee to travel

Never:

• International travel

Seldom:

• Regional travel
• National travel

Often

• Local travel

Required Education and Experience 

• Associate's degree in Management, Marketing, or Business Administration.

• At least three (3) years of experience in management or administration.
  
  
   *Council of Higher Education Accreditation (C.H.E.A.)

Foreign Education: 

• Applicants who have completed education outside of the United States must submit a foreign credential evaluation completed by a professional credential evaluation agency that is a member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). The evaluation must verify the U.S. equivalency of the degree and identify the comparable U.S. degree level. Applicants are responsible for obtaining and submitting the required evaluation documentation.

Note: The City of Laredo is not responsible for any fees associated with obtaining a foreign credential evaluation or educational equivalency documentation.

Required Licenses or Certifications

• Valid Texas Driver License.  If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

 Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

 A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.  

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.