Sidewalk Repair Contract Project Coordinator II - CPPW

Job Appointment: Regular
Work Schedule: Monday – Friday, 8:00 am-5:00 pm. An alternate schedule may be available.
Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: City of Portland Professional Workers (CPPW)
To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

The Sidewalk Repair Project Coordinator supports the Portland Bureau of Transportation's (PBOT) Sidewalk Inspection and Repair Program by managing contracted sidewalk repair projects from assignment through completion. This position provides project management, contract administration, contractor coordination, and assessment administration to ensure sidewalk repairs are completed safely, efficiently, on schedule, and in compliance with City standards. Working collaboratively with Public Works Inspectors, contractors, property owners, and internal City partners, this position oversees project delivery, verifies completed work, and determines final assessable costs. This role exercises independent judgment in coordinating contractor work, resolving project issues, and ensuring compliance with applicable policies, specifications, and accessibility requirements.

About the division/bureau: 

The Portland Bureau of Transportation (PBOT) plans, builds, manages, and maintains Portland's transportation system to provide safe, reliable, and equitable access for people and businesses. PBOT is committed to creating a transportation network that supports mobility, accessibility, sustainability, and community well-being. The bureau values diversity, equity, inclusion, and accessibility in its workforce, workplace culture, service delivery, and partnerships with the community.

What you’ll get to do: 

• Manage contracted sidewalk repair projects from assignment through project completion. 
• Coordinate sidewalk repairs initiated through property owner requests and enforcement actions. 
• Develop and monitor project schedules, budgets, and contractor performance. 
• Independently assign work among multiple contractors using equitable, transparent, and consistent practices while considering contractor capacity, workload, availability, and performance. 
• Review contractor invoices, verify field measurements and completed quantities, resolve discrepancies, and determine final assessable costs. 
• Prepare and submit assessment information to the City's Revenue Division and maintain accurate project documentation. 
• Monitor contract compliance and ensure work meets approved plans, City specifications, and Sidewalk Repair Program requirements. 
• Coordinate project activities with Public Works Inspectors responsible for field inspections and quality assurance. 
• Review completed sidewalk repairs for compliance with ADA accessibility standards and City Standard Construction Specifications. 
• Communicate with contractors, property owners, engineers, inspectors, and other City staff to resolve project issues and provide excellent customer service. 
• Support contract administration, procurement activities, and continuous program improvement.

You are someone who:
 

• Is highly organized and detail-oriented. 
• Demonstrates excellent customer service and communication skills. 
• Exercises sound professional judgment and makes thoughtful decisions independently. 
• Successfully manages multiple priorities, projects, and deadlines. 
• Builds collaborative working relationships with contractors, coworkers, and the public. 
• Values fairness, transparency, accountability, and equity in decision-making. 
• Enjoys solving problems and improving processes while delivering quality public service.
  

Although Not Required, You May: 

• Have experience administering public works or construction contracts. 
• Have experience using project management or work management software. 
• Possess construction-related certifications or project management training
  

Questions?:
Terrol Johnson
Senior Recruiter
[email protected]
Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

1. Knowledge of public works construction practices related to sidewalks, pavement repair, or transportation infrastructure.
2. Knowledge of construction estimating, quantity verification, and cost documentation. 
3. Experience interpreting engineering plans, construction drawings, specifications, and contract documents.
4. Experience exercising independent judgment and making sound decisions regarding project delivery, contractor performance, and public safety. 
5. Ability to review contractor invoices, verify completed work, and maintain accurate project documentation.
6. Ability to monitor contractor performance and ensure compliance with contract requirements, specifications, and project standards.

Applicant must also possess: 

• A valid state driver's license. 
• Experience performing professional work related to sidewalk or pavement repair, public works inspections, construction management, contract administration, or closely related infrastructure programs

STEP 1: Apply online between August 31, 2026, and September 14, 2026
 

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.
• Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.
• To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.

Application Tips:

• Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process. 

BOLI: Equal Pay for Workers: State of Oregon
Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• The hiring bureau will review and select candidates to interview.

• A start date will be determined after all conditions of employment have been met.

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month.  If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.