Judicial Assistant - County/Circuit

Please be advised that this not a conventional advertisement.

The purpose of this advertisement is to collect application packets on a continuous basis. 

Periodically, application packets will be reviewed as needs arise.

The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the assigned county court judge.  The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility.  Work is performed under general supervision of a County or Circuit Judge.

• Prepares and maintains the judge’s court and professional calendar.
• Schedules and coordinates motions, hearings and conferences.
• Process electronically filed documents.
• Provide organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors and coordinating in-house services, such as interpreters, review case files for accuracy, format compliance and completeness prior to submitting files to the judge.
• Screen calls and visitors to the judge office. 
• Compose and/or edit correspondence, memoranda, directives, notice, orders and other documents observing strict confidentiality.
• Prepare yearly financial disclosure forms; make travel arrangement and process travel vouchers.
• Assist with the coverage of judicial assistant vacancies, as required.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

High school diploma or GED and 1 year of college or vocational school education in paralegal, secretarial skills, computer operation or closely related field and 3 years experience as a legal secretary or paralegal.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

KNOWLEDGE SKILLS AND ABILITIES:  

• Exceptional written and verbal communication skills.
• Ability to e-file court documents and implement a paperless process.
• Ability to organize documents electronically.
• Proficient in a technologically driven environment with intermediate to advanced computer skills.
• Working knowledge of trial court (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims) rules and procedures.
• Ability to type proper memoranda, briefs, drafts, opinions in the standard format.
• Knowledge of court procedures and understanding of basic legal terminology.
• Ability to be highly organized.
• Ability to demonstrate close attention to detail and the ability to work in stressful situations.
• Ability to interact with a diverse set of people in an open and friendly manner.
• Ability to maintain strict confidentiality.

During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications/licenses

Notice:

Incomplete applications will not be considered. Applications will continue to be received. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer.  We do not discriminate on any of the protected classes. 

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”