Specialist, AP

External Description

LIVING OUR VALUES

All associates are guided by Our Values.  Our Values are the unifying foundation of our companies.  We strive to ensure that every decision we make and every action we take demonstrates Our Values.  We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

 

JOB SUMMARY

A Specialist, Accounts Payable under the leadership of the Lead, Accounts Payable will support the process to provide business essential, cost effective, charge-back services to associates and business units in the Friedkin affiliated companies.  The Specialist will process payments for goods and services for the Friedkin affiliated companies in a timely and efficient manner within the parameters of Service Level Agreements with business unit customers, maintain and analyze accounts payable (AP) transactions in accordance with FBS policies. The Specialist also will take action to enhance cross-functional coordination and expand internal communications in the Friedkin affiliated companies while providing “World Class” customer service.

 

ESSENTIAL FUNCTIONS

• Process vendor invoices
• Identify proper approvals. Maintain proper internal controls.
• Review invoices for proper treatment of inter-company allocations when business units share goods and services.
• Analyze invoices for prompt pay discount opportunities and proper coding.
• Work invoices daily/weekly, coordinating as appropriate with FBS, Procurement, and Vendor/Supplier to resolve issues within established KPI’s for this process.
• Perform quarterly and/or annual duplicate payment testing for identifying duplicated payments to suppliers. Resolve any identified duplicate payments with Lead, Accounts Payable.
• Identify, research, and correct on-line invoice problems caused by unmatched Purchase Orders (PO).
• Perform Supplier reconciliations on a monthly basis to identify reconciling item and follow up as required for resolution.
• Coordinate with Business Units to help with their reporting and to identify customer service opportunities.
• Resolve Supplier and Business Unit issues quickly; strive to satisfy Supplier and Business Unit. Minimize referrals to management
• Fully coordinate and communicate actions within the enterprise.
• Responsibly receive, transmit, and handle supplier data per applicable policies and procedures.
• Review and follow data privacy practices, policies, and guidelines.
• Other duties as assigned.

 

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

• May participate in or support project and process improvement teams.
• Collaborates with co-workers and FBS leaders to leverage knowledge and experience to improve processes, procedures, and the work environment in order to eliminate inefficient and ineffective processes and procedures.

QUALIFICATIONS

High school diploma or general education degree (GED); plus three to five years Accounts Payable experience and/or training; or equivalent combination of education and experience. AX and SAP experience is preferred.

• Business acumen – knowledge of business operations and key factors impacting business successes.
• Process orientation – understands process components and attributes. Identifies, prioritizes and implements process improvement opportunities.
• Performance Management – Knowledge of methods used to improve operational performance. Able to put concepts into action; activity based costing/management, balanced scorecard, bench marking techniques, best practices, key performance indicators, etc.
• Shared services characteristics - Knowledge of the characteristics of a shared service center. Apply concepts, implement strategy.

• Customer Orientation – Continually seeks to understand and act upon customer needs, concerns, and priorities.

• Team Vision/Concept – Guides individuals and groups toward desired outcomes, by building confidence based on a shared vision and the means to attain it.

• People development – Accurately assesses the needs of others and fosters their learning or development (matching skills with roles and responsibilities).

• Technical expertise – applies up-to-date knowledge and skills needed to do the job. Expertise in GAAP, AX, SAP, Excel and other PC applications required in the job.

• Interpersonal aptitude – maintains effective working relationships with others both within and outside of their team.

• Interpersonal influence – uses interpersonal aptitude skills to build relationships beneficial in achieving work-related goals. Gains attention and respect of others.

• Commitment to quality – provides products and services of the highest quality, sets quality standards.

• Achievement orientation – sets high performance standards, sets aggressive goals and is able to achieve them.

• Self-development – takes a pro-active role in developing and pursuing career goals

• Company-wide perspective – Understands complementary, interdependent nature of work processes and defines one’s work within this context.
• Business insight – Understands how new events will affect individuals and business processes.

• Facilitation of others – Participates in both formal and informal meetings which maximize the group’s potential to make decisions and generate solutions.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

CERTIFICATES, LICENSES, REGISTRATIONS*

None required.

 

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.  While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices.  The associate is regularly required to move about the office and around the corporate campus. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.  While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts. The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels. 

 

TRAVEL REQUIRED

No travel is required for this position.

 

The Friedkin Group and its affiliates are equal opportunity employers and maintain drug-free workplaces by conducting pre-employment drug testing.