Director, Fleet Maintenance & Asset Management

Position: Director, Fleet Maintenance & Asset Management

Position Reports to: VP, Operations

Location: USA

Position Summary:

The Director, Fleet Maintenance and Asset Management is responsible for the strategic and operational management of the Company’s owned, leased, and rented fleet, including hydrovac trucks, commercial vehicles, trailers, and related equipment.

This role is accountable for fleet reliability, availability, maintenance compliance, lifecycle planning, vendor performance, maintenance records, and cost control. The Director, Fleet Maintenance and Asset Management  ensures equipment is safe, properly maintained, available for revenue-producing work, and managed in a financially responsible manner throughout its useful life.

The position works closely with Operations to anticipate fleet needs, minimize downtime, support growth, and ensure the business has the right equipment available in the right locations. This individual will maintain a strong understanding of fleet condition, repair history, utilization, remaining useful life, and total cost of ownership to make informed recommendations regarding repair, rebuild, replacement, rental, redeployment, or disposal.

The Director, Fleet Maintenance and Asset Management will also build and maintain strategic relationships with truck manufacturers, equipment providers, repair vendors, rental companies, and parts suppliers. As the fleet maintenance function grows, this role will assume direct oversight of mechanics, technicians, shop operations, and other fleet maintenance personnel. 

Essential Functions:

Fleet Management & Maintenance Operations

• Develop and manage fleet maintenance and asset management programs.
• Monitor fleet condition, utilization, maintenance history, and total cost of ownership.
• Recommend repair, replacement, rental, redeployment, or disposal of assets.
• Develop fleet replacement and capital expenditure plans.
• Oversee preventive, predictive, and corrective maintenance programs.
• Ensure inspections, repairs, and maintenance activities are completed safely and on schedule.
• Reduce equipment downtime and improve fleet reliability.
• Standardize maintenance procedures and repair practices across locations.
• Partner with Operations to ensure fleet availability meets business demands.
• Coordinate maintenance schedules and communicate equipment status.
• Develop contingency plans for equipment failures and shortages.
• Manage relationships with manufacturers, dealerships, repair facilities, rental providers, and parts suppliers.
• Negotiate service agreements and monitor vendor performance.
• Coordinate warranty claims, recalls, and supplier support activities.
• Maintain accurate fleet maintenance records and documentation.
• Ensure compliance with DOT, FMCSA, OSHA, manufacturer, and company requirements.
• Conduct audits and address maintenance-related compliance risks.

Financial Management

• Manage fleet maintenance budgets and operating expenses.
• Track maintenance costs, rental expenses, and lifecycle costs.
• Identify cost-saving opportunities while maintaining safety and reliability.
• Support capital planning and annual budgeting processes.

Reporting and Continuous Improvement

• Track and report key fleet performance metrics, including uptime, downtime, maintenance compliance, and repair costs.
• Use fleet data to identify trends and improve operational performance.
• Develop and maintain fleet maintenance policies, procedures, and standards.

Leadership

• Provide leadership for maintenance personnel as the function grows.
• Support hiring, training, performance management, and workforce development.
• Promote a culture of safety, accountability, and continuous improvement.

Education & Experience:

Required

• 7+ years of fleet maintenance, and/or heavy equipment asset management experience.
• Experience with maintenance management of commercial vehicles, heavy equipment, or specialized fleets
• Experience in FCSMA and DOT regulations and requirements.
• Experience managing vendors, maintenance programs, and fleet lifecycle planning.

Preferred

• Supervisory experience within a maintenance or fleet department.
• High volume equipment management experience.
• Multi-state asset management experience.

Knowledge, Skills & Abilities

• Strong knowledge of fleet maintenance, reliability, and asset management.
• Strong analytical, financial, and problem-solving skills.
• Ability to evaluate repair-versus-replacement decisions.
• Effective communication and vendor management skills.
• Proficiency with fleet management systems, telematics, and Microsoft Office.
• Management of budget and cost effectiveness

Working Conditions

• Ability to regularly travel to operating locations, maintenance facilities, and vendor sites.
• Ability to inspect trucks, trailers, and heavy equipment in shop and field environments.
• Ability to work around moving vehicles, heavy equipment, noise, dust, and varying weather conditions.
• Ability to occasionally climb, bend, kneel, and access equipment components during inspections.
• Ability to occasionally lift and carry up to 25–50 pounds.
• Ability to sit, stand, walk, and use a computer for extended periods.
• Ability to maintain a valid driver's license and operate company vehicles as required.

Pro-Vac is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment regardless of their race, color, creed, religion, gender, gender identity or expression, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Hiring decisions are based solely on qualifications, merit, and business needs at the time.