Project Assistant - UMIAQ Design

Overview

UMIAQ Design, LLC is seeking a Project Assistant to provide technical editing and project support services to our Anchorage-based team of architects and engineers. Responsibilities include drafting and editing project documents, as well as administrative tasks such as scanning and organizing documents and handling front desk duties as required. Some requests may require handling sensitive information, such as personnel wages or HR information. This position reports to the General Manager of UMIAQ Design.

Responsibilities

Essential functions will include: 

• Creating and editing technical specifications.
• Drafting, editing, and proofreading written documents, such as project proposals, contracts, reports, letters, emails, and other project documents.
• Ensuring compliance with formatting and submission guidelines.
• Ensuring clarity, consistency, and coherence of messaging, tone, and style throughout a document, as well as tailoring document content to specific client requirements and industry standards.
• Maintaining document templates, digital files, and other relevant resources.
• Collaborating with team members to gather feedback and incorporate improvements into office documents.
• Tracking document progress, deadlines, and deliverables to support general manager.
• Maintaining group calendars
• Performing administrative tasks such as document scanning, filing, and organizing documents.

Qualifications

Minimum Qualifications:

• Bachelor's degree in English, Communications, or Business, or 1 to 3 years of proven experience in document writing, technical writing, or a similar role.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proficiency with Bluebeam Revu and RIB SpecLink is preferred.
• Exceptional writing, editing, and proofreading skills.
• Familiarity with technical document development processes and techniques.
• Strong attention to detail.
• Ability to work under tight deadlines.
• Excellent research and analytical abilities.

Physical and Mental Demands:

• Prolonged periods of sitting or standing using computers or office equipment.
• Occasional light lifting of office supplies and materials (up to 25 pounds).
• Regularly perform multiple tasks simultaneously in a busy office setting with frequent interruptions.
• Must be able to read and interpret documents and communicate clearly, both verbally and in writing.
• Regular interaction with clients and staff, requiring effective interpersonal and communication skills.

Working Conditions:

• Work is performed in a typical office environment.
• Standard work hours with some overtime or adjusted schedules based on project deadlines.