Staffing Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Staffing Manager

Job Profile Title

Manager C, Business and Finance

Job Description Summary

The Staffing Manager is responsible for Human Resources and staffing functions within the OBGYN Research Business Office, providing comprehensive HR management and guidance for research staff and trainees across the Department of Obstetrics and Gynecology. The Staffing Manager serves as the primary resource for staffing and Workday processes and as the liaison with PSOM HR, advising hiring managers, supervisors, and faculty on HR policies, procedures, and complex staffing matters.

The Staffing Manager manages HR processes including recruitment, job postings and hiring, onboarding, reclassifications, leaves of absence, workers’ compensation, performance management, annual performance and merit processes, and position discontinuations and terminations. The position provides guidance to supervisors on complex employee and staffing issues and ensures appropriate HR processes and policies are followed.

The position is also responsible for postdoctoral researcher, research associate, visiting student, and other research-related academic appointment and reappointment processes, including ISP and PSP processes, and manages visa and immigration-related processes for faculty, staff and trainees. The Staffing Manager serves as the Research Business Office’s subject matter expert for Workday HR and staffing processes and works closely with PSOM HR and other University offices to resolve complex staffing and appointment matters.

Job Description

Job Responsibilities

Staffing, Recruitment & Employee Relations

Independently manage recruitment, hiring, and staffing processes for the OBGYN Research Business Office, including advising hiring managers on position development and PIQs, creating and managing job requisitions, and reviewing and approving hiring actions in Workday. Serve as the primary staffing resource for hiring managers, supervisors, and faculty, interpreting University and PSOM policies and providing guidance on recruitment, hiring, reclassifications, leaves of absence, workers’ compensation, performance management, terminations, and other complex staffing matters.

Academic Appointments, ISP/PSP & Visa Processes

Manage appointment and reappointment processes for postdoctoral researchers, research associates, visiting students/scholars, and other applicable research personnel. Manage ISP and PSP processes, ensuring required documentation and approvals are obtained and actions are completed appropriately and timely. Manage visa application and renewal processes for international research faculty, staff and trainees, working with faculty, staff, candidates, ISSS, PSOM HR, and appropriate University offices to address questions and resolve issues.

HR Process Development & Training

Develop and maintain HR standard operating procedures for recruitment, hiring, onboarding, staffing, and related processes within the OBGYN Research Business Office. Develop and deliver Workday and HR-related training, workshops, and refresher sessions for supervisors, hiring managers, and staff.

Onboarding

Manage onboarding for new research staff and trainees, working with hiring managers and departmental partners to ensure required employment and onboarding activities are completed and employees have appropriate access and resources, including Penn identification, email, building and laboratory access, and other required systems.

HR Tracking & Reporting

Maintain HR tracking tools for hires, terminations, reclassifications, postdoctoral and research associate appointments and reappointments, and other staffing actions. Prepare and review recurring and ad hoc workforce reports to monitor upcoming actions, identify outstanding requirements, and ensure HR processes are completed timely.

Qualifications

• Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
• HR experience preferred

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$77,330.00 - $90,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay