Administrative and Financial Assistant

BLYTHE ISLAND BAPTIST CHURCH

170 Cut Off Road  •  Brunswick, GA 31523

Administrative and Financial Assistant | Job Description

Position summary. This position combines church bookkeeping and financial recordkeeping with receptionist and general administrative support. The employee serves the church’s mission through accurate, confidential, dependable support to church leadership, staff, members, and guests.

Reports to: Senior Pastor. Financial oversight: Church Treasurer, with additional oversight by the Senior Pastor. Regular schedule: 32 hours per week, as agreed with the Senior Pastor. Compensation and leave are governed by a separate Employment and Compensation Agreement.

Qualifications and ministry expectations·       High school diploma or equivalent; demonstrated QuickBooks bookkeeping proficiency, including payroll, accounts payable/receivable, general ledger, reconciliations, and financial reporting.

·       Proficiency with Microsoft Office and ability to maintain Planning Center records; strong organization, communication, accuracy, initiative, and discretion.

·       Support BIBC’s mission, beliefs, and church covenant; demonstrate integrity, professionalism, confidentiality, and a servant-hearted approach.

Financial responsibilities·       Maintain accurate QuickBooks records, general ledger, accounts payable/receivable, deposits, designated-fund tracking, and supporting documentation.

·       Prepare approved payments and checks for required signatures; process payroll and maintain payroll records. No authority to approve personal reimbursement or compensation changes.

·       Reconcile bank and other financial accounts monthly and provide reconciliations and reports for independent review by the Church Treasurer.

·       Maintain contribution records in Planning Center and prepare donor contribution statements, protecting donor confidentiality.

·       Compile weekly financial information for worship guides and quarterly financial reports for church business meetings; assist with annual budget preparation and Audit Committee reviews.

·       Communicate with financial institutions only as authorized; follow church purchasing, approval, record-retention, and internal-control procedures.

Administrative responsibilities·       Answer calls, greet visitors, route mail and messages, and promptly escalate urgent concerns to the appropriate pastor or church official.

·       Maintain membership and partnership information in Planning Center, including professions of faith, baptisms, and membership changes; communicate appropriate updates to designated pastors or deacons.

·       Maintain the church and staff calendars; send reminders and help coordinate scheduling and churchwide events assigned by the Senior Pastor.

·       Prepare routine correspondence, worship guides, church communications, outreach mailings, and business meeting agendas and supporting materials.

·       Maintain organized physical and electronic records; order and inventory office supplies using approved purchasing procedures.

·       Provide general administrative assistance to pastoral staff as prioritized by the Senior Pastor; perform other reasonable duties consistent with the position.

Accountability and boundaries·       The Senior Pastor directs work, approves schedules and priorities, and handles personnel supervision. The Treasurer reviews financial records, reconciliations, and reports and communicates concerns to the Senior Pastor.

·       Purchases require approval under established church procedures. Financial records and reconciliations must be available for independent review.

·       Maintain strict confidentiality of financial, donor, personnel, and pastoral information.

This description outlines the position’s general responsibilities and may be revised by the church consistent with applicable law and church governance.

SEND RESUME TO: [email protected]