Snr Mgr, IP&D (Facilities Management)

[What the role is]

The National Arts Council (NAC) champions the arts in Singapore. By nurturing creative excellence and supporting broad audience engagement, our diverse and distinctive arts inspire our people, connect communities and profile Singapore internationally. We preserve our rich cultural traditions as we cultivate accomplished artists and vibrant companies for the future. Our support for the arts is comprehensive, from grants and partnerships to industry facilitation and arts housing. The Council welcomes greater private and corporate giving to and through the arts, so that together we can make the arts an integral part of everyone’s lives.

At NAC, we have a team of creative and dynamic staff who share this common vision. If you have a strong passion for the arts, we welcome you to join us for a challenging and fulfilling career.

You will support the development and delivery of NAC’s workplace and facilities strategy, with primary responsibility for the effective management of NAC’s corporate office premises. This includes planning and delivering office renovation and workplace improvement initiatives, overseeing day-to-day facilities and building operations, and managing related projects and vendors. You may also contribute to the management and improvement of other NAC assets and arts venues, working with internal stakeholders and NAC’s company, Arts House Group (AHG), where relevant.You will lead NAC corporate office renovation and workplace infrastructure initiatives, oversee the regulatory submission and approval programme through appointed Qualified Persons, and drive NAC-wide GreenGov.SG implementation. Reporting within Infrastructure Planning & Development, you will exercise independent judgement on scope, budgets, delivery risks, sustainability priorities and cross-agency dependencies, recommend decisions to management and be accountable for agreed outcomes. The role offers the opportunity to lead corporate workplace renovation, regulatory coordination and NAC-wide GreenGov.SG delivery, coordinating with relevant technical specialists while retaining accountability for office requirements and outcomes.

[What you will be working on]

1) Workplace strategy, space planning and transformationOffice planning, workplace strategy and project leadership

• Lead the planning and implementation of NAC's corporate workplace infrastructure and renovation programmes, translating organisational needs into prioritised scope, delivery strategies and management recommendations.
• Own assigned office renovation, relocation and improvement projects end-to-end, including feasibility, user requirements, consultant briefs, budget, procurement strategy, risk controls, programme and handover.
• Lead stakeholder engagement and resolve competing requirements, recommending design, cost, phasing and operational trade-offs for management decisions.
• Evaluate occupancy, utilisation, lifecycle cost and staff feedback to substantiate investment priorities and measurable workplace outcomes.
• Direct consultants, contractors and internal workstreams; challenge proposals and intervene on emerging delivery, cost, quality or safety risks.

2) Facilities, asset operations and safetyFacilities management, compliance and operational readiness

• Oversee statutory submission and clearance planning for NAC's corporate office renovation projects, coordinating with landlords, consultants and appointed Qualified Persons on CORENET/CORENET X processes where applicable; statutory submissions and certifications remain with the relevant Qualified Persons.
• Maintain an integrated approvals and compliance register, resolve interdependent regulatory issues, and escalate decisions affecting programme, cost or scope.
• Lead readiness and handover planning for corporate office works with facilities staff and relevant building management teams, including inspections, testing, commissioning, warranties, asset data and outstanding obligations.
• Establish project-level controls for consultant and contractor performance, delivery assurance and defect rectification.
• Lead coordination within Infrastructure Planning & Development and engagement with Finance, IT, building management and office users to align office project requirements, operational continuity and business needs.
• Oversee coordination of fire safety, accessibility, WSH, building and other relevant compliance requirements with designated officers and competent professionals, escalating unresolved risks.
• Sponsor data-driven improvements to workplace performance and maintainability, with clear owners, implementation plans and outcome measures.

3) Commercial, vendor and asset managementProject governance, procurement, financial and stakeholder management

• Lead procurement planning, specification development, evaluation and contract administration for assigned projects, ensuring compliance with NAC governance and delegated approval limits.
• Hold consultants and contractors accountable for deliverables, programme, quality, cost, safety and contract performance; lead the resolution of material issues.
• Own project cost forecasts, cashflow, variations and risk reporting for assigned works; present options and recommendations for management approval.
• Ensure robust handover and lifecycle asset information for NAC's corporate office projects, coordinating with relevant asset custodians and building management teams.

4) Governance, sustainability and continuous improvementGreenGov.SG support and sustainability coordination

• Within Infrastructure Planning & Development, support organisation-wide implementation planning, annual workplans, milestones, responsible departmental owners and corrective measures aligned with prevailing public-sector requirements.
• Support NAC-wide GreenGov.SG performance reporting and coordinate quality assurance of data from relevant departments, facilities teams and operators, including applicable energy, water, waste, emissions and procurement indicators and resource management plans.
• Serve as NAC's GreenGov.SG secretariat and working-level representative within Infrastructure Planning & Development; prepare performance briefs, proposed policy positions and recommendations for NAC management and the MCCY Steering Committee, and represent NAC when formally designated.
• Monitor evolving GreenGov.SG and MCCY requirements, assess organisational implications, drive cross-department improvements and maintain auditable evidence, risk registers and action closure.

[What we are looking for]

• 3–5 years of relevant experience in facilities management, workplace strategy, corporate real estate, asset management, project management or a related field. Experience in office renovation or workplace improvement projects would be advantageous. Exposure to arts centres, cultural venues or other public-facing facilities, including working with related entities or operating partners, would also be useful.
• Ability to translate organisational needs into practical workplace and facilities solutions.
• Good project management and commercial skills, including experience managing budgets, procurement, contracts and vendors.
• Strong analytical and problem-solving skills, with the ability to evaluate options and make clear recommendations.
• Strong stakeholder engagement and communication skills, with the ability to balance operational, staff and cost considerations.
• Resourceful, meticulous and service-oriented, with the ability to work independently and collaboratively.
• Green Mark Accredited Professional or other similar overseas-recognised certifications would be an added advantage.

Functional Competency:

• Facilities and Workplace Management Building Maintenance and Upgrading

• Administrative Management Needs Analysis (for scoping)

• Asset Management Cost and Budget Management

• Project, Commercial and Stakeholder Management Contract Management

• Project Execution

• Project Timeline Management

• Building Operations and Management Construction and Post-Development Management