Part Time Assistant and Bookkeeper

SealingLife is currently seeking an Assistant for a part-time position. The ideal candidate would have a pleasant personality, a strong desire to be of assistance and a mature responsible nature and have some bookkeeping experience.

The position will be responsible for providing a broad spectrum of support to the CEO of the company. Desirable qualities include a willingness to learn and the ability to follow detailed instructions; extensive people, communication, organizational, technical and process skills, and the ability to prioritize multiple projects.

ESSENTIAL JOB FUNCTIONS

Administrative Assistant

• Organize and manage the CEO's calendar and daily schedule; make travel arrangements.
• Assist/ coordinate grant planning, developing, and writing
• Answer telephones and direct the call to the appropriate associate
• Greet and direct visitors in a professional and friendly manner
• Type memos, correspondence, reports and other documents
• Assist in maintaining certifications and other industry standard qualifications
• Receive, sort and forward incoming mail; maintains and routes publications
• Assist in the ordering, receiving, stocking and distribution of office supplies
• May also assist with other related clerical duties such as photocopying, faxing, filing and collating

Bookkeeping:

• Process daily accounts payable/receivable including customer service associated with each function; generate accounts payable and refund checks/ debits, apply customer payments and process credit card payments and credits
• Review records and reports pertaining to activities such as payroll, RMA and shipping to verify details
• Match invoices to receiving documents; post invoices into the computer system
• Research vendor statements, phone calls and solve payment discrepancies
• Organize and match returns paperwork; file paid and unpaid invoices and statements
• Prepare weekly manual deposits

QUALIFICATIONS: Knowledge, Skills & Abilities

• Associate’s degree or equivalent
• Excellent computer skills (including but not limited to MS Office, MS Project and Visio)
• Experience with Accounting software (Sage is a plus)
• Strong listening, communication (verbal and written) and collaboration skills
• Excellent organizational and follow-through skills with strong attention to details and deadlines
• Ability to operate with a sense of urgency
• Good with basic math
• Strong organizational skills
• Excellent phone etiquette
• Able to work well in a team environment and with diverse group of people
• Three (3) or more years related experience or equivalent combination of education and experience
• US Citizen or Green Card holder