Project Coordinator, VP Medical and Academic Affairs

Description

JOB SUMMARY:Reporting to the Vice President, Medicine and Academic Affairs (VPMAA), the Project Coordinator is involved with all aspects of assigned strategic projects including project scoping, planning, communications, and partnership engagement. They provide analytical skills in the review, evaluation and maintenance of project documentation, functional components, and reporting of those projects within the VP MAA portfolio. This role directly supports and aligns broadly with the Department’s identified priorities and enables proactive, responsive, and timely decision-making and participation across the portfolio. The Project Coordinator works with partners at all levels of the organization to achieve project goals and deliverables through effective communication, collaboration, and coordination. As appropriate to the project or initiative, this role will liaise with various internal and external partners and will represent the interests of the Department, ensuring that information flows, risks are identified, and response is timely and comprehensive. The Project Coordinator will work closely with the VPMAA to develop and maintain relationships that are crucial to the integrated, responsive, aligned functioning of the department within VCH. Working alongside senior Departmental leadership, the coordinator helps to maintain and evaluate department-wide information systems and processes that support the interdependencies across the functions of the department, and support timely, effective, and integrated documentation as well as reporting requirements. This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.QUALIFICATIONS:Qualifications:Bachelor’s degree (or equivalent) in Business or Health Administration or relevant health care discipline supplemented by a minimum of three (3) years’ recent, related analysis and planning experience in a large, complex service organization or an equivalent combination of education, training, and experience.Role-Specific Expertise:• Superior ability to develop trusting, authentic, and high-functioning relationships.• Demonstrated ability to learn quickly and step into challenges courageously. • Systems thinking skills to identify and analyze issues, and design and develop solutions to resolve challenges.• Able to work effectively independently, and yet also convene and collaborates as appropriate to the situation; able to discern when to reach out for support, input and direction.• Results-oriented, working effectively under pressure to meet deadlines, balance work priorities, and resolve problems in a timely manner.• Excellent communication skills to function within a complex, diverse, and interdisciplinary environment with a specific the ability to engage and build relationships with the medical staff and senior leadership.• Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens.• Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.• Uses initiative, vision, independent thinking, and creative problem-solving abilities to move project work forward to completion.• Maintains a high degree of organization and coordination in all project-related aspects, allowing for continuous planning and execution of plans according to timelines. • Effectively and accurately responds to the needs of partners and maintains awareness of the impacts of decisions and actions on the organization.• Strong verbal and written communication as well as facilitation skills to work effectively in a team setting to achieve consensus, resolve conflict and reach desired outcomes.• Maintains a broad knowledge of patient care delivery systems in primary, acute and community settings.• Ability to function at the highest level of project coordination.• Familiar with project management tools and able to convene groups.• Aptitude with current advanced digital tools, visual tools, and spreadsheet applications to prepare reports and presentations as well as design, maintain and automate documentation.• Demonstrated commitment to learning and developing professionally.• Physical ability to perform the duties of the position.Shared Values:You care for everyone:• You’re compassionate, empathetic, and sensitive to the needs of others.• You are respectful, treating people as equals, and valuing others’ perspectives and differences.• You are appreciative of others’ efforts and give them praise when it’s due.You are always learning:• You are open minded, always receptive to different perspectives and ways of doing things.• You are curious and ask questions to find a deeper understanding.• You share your expertise and mentor others by sharing your knowledge and experience.You strive for better results:• You are accountable, and take responsibility for what you say, what you do, and who you engage in achieving better results.• You’re a solution finder, empowered to solve the challenges we face in healthcare.• You take ownership for growth and development and personal development, always seek feedback and opportunities to improve how we do things.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.