Research Quality Analyst - Hybrid in Nashville TN

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICC- Clinical Trials 80

Job Summary:

The Oncology Research Quality Analyst is responsible for ensuring the accuracy, completeness, and quality of clinical trial eligibility documentation through detailed secondary reviews of patient eligibility checklists. This role serves as a critical quality control function, validating that eligibility determinations are supported by appropriate clinical documentation and align with study protocol requirements. The analyst will also develop, maintain, and update eligibility checklist templates throughout the lifecycle of clinical trials. In addition, this position supports continuous improvement initiatives by conducting chart reviews, analyzing quality data, identifying trends, and generating reports related to compliance, error rates, and process outcomes.

This is a highly analytical and detail-oriented role that requires independent decision-making, exceptional accuracy, and the ability to work autonomously in a fast-paced research environment.

Hours: 8:00am - 5:00pm CST, Monday - Friday

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Key Responsibilities:

• Perform second review of research participant eligibility checklists for accuracy and completeness to ensure the safety of the participant and the integrity of the research

• Create eligibility checklist templates based on the protocol specific to each clinical trial during study startup

• Update eligibility checklist templates with each protocol amendment received for studies that are actively accruing participants

• Perform chart reviews of study participants for accuracy and completeness including, but not limited to informed consent notes, study visit narrative notes, adverse event logs

• Compile data from chart reviews to determine trends

• Create and maintain reporting tools, metrics and data for tracking site performance, study outcomes, performance improvement, and effectiveness of improved processes

Technical Capabilities:

• Clinical Research (Intermediate): Able to research problems that span several areas of the department.  Knowledgeable about what information is available in the company. Designs data collection forms.  Possesses networking skills which assist in researching issues.

• Project Tracking & Reporting (Intermediate): Able to track the progress of a project and report on the status.

• Research Administration (Intermediate): Knowledgeable of all phases of the Clinical Trial lifecycle. Knowledgeable of Good Clinical Practice and Good Documentation Practice guidelines.  Well-versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.

Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff. 

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

3 years

Education :

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.