House Manager & Family Assistant (with Meal Prep & Childcare Support)

Job Title: House Manager & Family Assistant (with Meal Prep & Childcare Support)

Location: New York, NY 10075

Employment Type: Full-Time | 35–40 hours per week

Schedule: Tuesday through Saturday, 12:00 PM–7:00 PM. Flexibility required for occasional later evenings when the primary parent is traveling. Flexibility to support at secondary property in Westport, CT seasonally.

Compensation: $72,000–$83,000 annually, commensurate with experience, plus an annual performance bonus. Two weeks paid PTO included.

Start Date: ASAP

Requirements

• Maintain a smoke-free & fragrance-free work environment.
• Must be authorized to work in the United States.
• Valid driver's license and clean driving record required.
• Reliable transportation; own vehicle preferred (family vehicle available for work-related use).
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including annual influenza vaccine and general recommended vaccinations), subject to applicable legal accommodations.
• CPR and First Aid certified, or willing to obtain prior to start.

About Our Family

We’re a busy, two working parent family with two young children who attend school full time, and our days move quickly. Both parents have demanding work schedules, and one parent occasionally travels. Our afternoons and evenings are the heart of our family’s day, and we’re looking for someone who can step into that time with warmth, confidence, and a natural sense of what needs to happen next. We want our home to feel like a place where everyone can exhale at the end of a full day: the children come home, settle into their routines, dinner comes together, and the evening unfolds without everything feeling like one more thing to manage.

We already have a wonderful housekeeper who handles deep cleaning and laundry twice a week, so this role is about everything that makes the household function beautifully in between. You’ll help the children transition home from school, get dinner moving, keep everyday spaces organized, stay ahead of household supplies and errands, and prepare for what tomorrow will bring. We also have a gentle, 17 pound Cavapoo who is an easy and much loved part of the family.

We value clear communication, follow through, and people who take ownership of what they do. We’re looking for someone who will become a trusted part of our household, learn how our family works, and develop the confidence to simply see what needs to happen and make it happen. The right person will be a magic maker behind the scenes, creating the organization, preparation, and ease that allow the family to come home, reconnect, and enjoy their time together. It’s about all of those little things being handled before they become one more thing on someone’s plate, so that home can feel like home again.

Who You Are / What We’re Looking For

You bring experience supporting a busy household, family, or similarly fast moving environment where organization, follow through, and initiative are essential. You naturally think a few steps ahead and have a strong sense of what needs to happen next. You notice when something is running low, recognize what can be handled before it becomes urgent, and look for ways to make everyday routines work better. You are comfortable taking something from “this needs to be done” to “it’s handled” without needing someone to walk you through every step. You enjoy creating systems that bring order to a busy household and have an eye for both the bigger picture and the small details that make a home feel cared for.

You are warm and comfortable with young children and enjoy being part of their day, while understanding that your role extends beyond childcare. You can help children transition home from school, guide them through their routines, and encourage age appropriate independence while continuing to keep the household moving. You also have a strong sense of emotional intelligence and may have been told that you are particularly good at reading a room. You know when to step in, when to ask a question, when something is worth flagging, and when it is better to give someone a little space. You communicate clearly and thoughtfully, keeping the family informed without overwhelming them. Sometimes that means a quick text during the day; other times, it means knowing that everyone simply needs to walk through the door and settle in. You understand professional boundaries and bring a calm, capable presence to a home where there is always something happening.

You’re looking for a long term position where you can become a trusted part of a family’s support system and have a meaningful impact on how their home functions. You enjoy being the person behind the scenes who notices what others may not, prepares for what is coming, and quietly keeps things moving. You get satisfaction from making a busy day feel more manageable, whether that means having tomorrow’s school items ready, catching a household issue before it becomes a bigger one, or finding a better way to organize something that has always felt cumbersome. You’re someone who sees what needs to be done, figures out how to make it happen, and leaves things better than you found them.

Key Responsibilities

Household Management & Organization

• Build and maintain household systems
• Daily resets and prep home for cleaners (twice weekly)
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal clothing, décor, and bedding swaps
• Prepare and coordinate donation drop-offs
• Event/holiday prep
• Packing/unpacking for travel
• Indoor plant care as needed
• Change batteries, light bulbs, smoke detectors, etc.

Administrative & Personal Assistant Support

• Take ownership of the family calendar with clear visibility weeks and months ahead — school holidays, annual physicals, parent-teacher conferences, camp registration deadlines, and more
• Set up and maintain a shared digital family calendar (Skylight or equivalent)
• Event and appointment coordination
• Track and manage kids extracurricular registrations, holiday schedules, and school project logistics
• Travel planning and logistics
• Coordinate and manage ad hoc household projects, including scheduling holiday card photos.
• Receipt/budget tracking for expenses incurred as house manager

Family Support & Child Assistance

• After school pick-ups
• Supervision / afternoon childcare
• Unpack and Prep backpacks/clothing/snacks with support from children
• Tracking, managing assignments for school
• Kid-related errands (supplies, uniforms, birthday party gifts, etc.)
• Coordinate babysitter coverage from the family's existing roster when needed

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon)
• Create and implement a daily mail and package management system
• Returns, dry cleaning, gift shopping
• Breakdown boxes

Meal Planning & Prep

• Prepare healthy family dinners weeknights (Tuesday–Friday)
• Prep after-school snacks daily
• Wash, chop, and prep fresh produce
• Grocery shopping both in-store and online
• Prep lunches as needed during summer
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash, fold, and organize family laundry as needed
• Ironing, steaming, and special garment care — including school uniform maintenance
• Maintain tidy and well stocked laundry areas

Pet Care

• Feeding/walking 1x day
• Vet/grooming scheduling
• Administer medications (1x monthly)
• Maintain pet supplies

Vehicle Management

• Schedule maintenance
• Fueling/cleaning/organizing vehicles
• Track registration/insurance

Vendor & Property Oversight

• Oversee cleaners, contractors, building staff, and outside vendors as needed
• Identify and triage household issues, research solutions and quotes, and coordinate repairs from start to finish
• Research maintenance needs and intervals for major home systems, create and maintain a preventive maintenance calendar, and coordinate service visits proactively

Deep Cleaning & Special Projects

• Refresh entryways
• Clean humidifiers/air purifiers
• Organizational projects (toys, gear)
• Coordinate and execute home updates and décor projects

Estate-Level Oversight (as needed)

• Support with vendors in Westport, CT as needed
• Ensure property readiness
• Oversee home systems (HVAC/security/pool)

How to Apply

Please submit a short cover letter, an updated resume, and three professional references with contact information. This role requires a background check.

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