Marketing Project Manager

Description

Job Purpose

The Marketing Project Manager is responsible for managing the day-to-day operational execution of Three Square's integrated marketing system and serving as the department's central traffic and execution manager. This role ensures that campaigns, projects, timelines, workflows, and cross-team coordination function smoothly and efficiently across all marketing channels, while serving as the brand authority and quality-control lead, enforcing brand standards, visual identity, voice, and consistency in execution across all marketing deliverables.

Essential Job Functions

The following duties are considered essential functions of this position. Other duties may be assigned as needed.

• Helps carry out the Chief Development Officer/Director of Integrated Marketing's vision on a granular level, partnering closely with the Director of Integrated Marketing to operationalize strategy through executable project plans.
• Manages the end-to-end marketing project lifecycle, including project intake, scheduling, task assignments, dependencies, and deadlines; assigns tasks to marketing team members and monitors progress to ensure timely delivery.
• Maintains real-time visibility into project status, timelines, and production capacity, tracking milestones and deliverables to keep projects on schedule and resolving bottlenecks quickly.
• Serves as the primary internal traffic, coordination, and brand quality control lead for all marketing projects, routing deliverables through required brand, compliance, and leadership approval workflows and performing final quality assurance prior to release.
• Ensures the excellence, accuracy, and brand alignment of Three Square's communications and marketing materials, enforcing brand standards, voice, visual identity, and consistent execution across all deliverables.
• Serves as a key contributor in developing content and marketing copy for assigned projects in support of the company's brand awareness.
• Maintains and manages the integrated campaign calendar across digital, direct mail, advertising, events, and communications, coordinating production schedules for direct mail, print, digital campaigns, website updates, and special projects.
• Collects, organizes, and communicates feedback between internal stakeholders and external vendors to ensure alignment and timely execution.
• Oversees internal document control for brand standards, marketing schedules, assets, deadlines, and version tracking.
• Identifies and recommends process and production improvements that strengthen speed, quality, accuracy, and accountability.
• Supports Philanthropy and Program teams by coordinating marketing timelines tied to campaigns, events, and fundraising initiatives.
• Drafts speaking points for Three Square spokespeople and reviews them prior to media interviews and speaking engagements.
• Coordinates press events and media opportunities, serving as the on-site press contact, and coordinates other special and internal events as needed.
• Coordinates internal and external production shoots, acting as the on-site production contact and assistant.
• Works with the public relations firm on all current and future media opportunities.
• Manages confidential information.
• Maintains regular and consistent attendance.
• Performs other duties as assigned.

Requirements

Education & Experience Requirements

• Bachelor's degree required, preferably in Marketing, Communications, Business Administration, or a related field.
• Minimum of three years of experience in marketing project management, production coordination, communications operations, or a related role required.
• Experience in a nonprofit environment preferred.
• Experience coordinating with creative teams, vendors, and internal stakeholders strongly preferred.

Skills & Abilities

• Excellent verbal and written communication skills, including the ability to communicate clearly and persuasively in various situations
• Demonstrates professionalism, compassion, and a passion for members in the community who are impacted by our organization 
• Strong critical thinking and problem-solving skills.
• Demonstrated ability to manage multiple projects simultaneously, establish priorities, and meet firm deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently, make timely decisions, and collaborate effectively across teams.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required, with experience in Canva or a similar design program a plus.
• Familiarity with collaborative project management tools, digital asset management systems, and basic design review tools preferred.

Physical Requirements

The physical requirements listed are representative of those needed to successfully perform the essential duties of this position. In accordance with the Americans with Disabilities Act (ADA), Three Square will provide reasonable accommodations to qualified individuals with disabilities, absent undue hardship, to enable them to perform the essential functions of the role. 

• Ability to sit, use hands and fingers, talk or hear, and smell continually. 
• Ability to stand, walk, and reach frequently. 
• Ability to climb or balance, stoop, kneel, or crouch occasionally. 
• Ability to frequently lift and carry up to 10 lbs. 
• Ability to occasionally lift and carry up to 50 lbs. 
• Close vision is required to see computer monitors, read documents, and operate copy and fax machines. 
• Distance vision is required to drive an automobile if driving is a requirement of the job 

Work Environment

• Work is performed indoors in a climate-controlled office environment. 
• Moderate noise levels as found in a business office with computer printers, households with TVs, kitchen appliances, and driving in light traffic. 
• Occasionally exposed to outdoor weather conditions when traveling between buildings or attending off-site meetings and events. 
• May occasionally enter warehouse areas, with brief exposure to temperature variation, dust, and elevated noise levels from motorized equipment. 

Why You Will Love Working Here 

Joining Three Square means becoming part of a community-driven mission where your work truly matters, and where together, we can feed everyone. Every task you do, big or small, directly contributes to our mission of pursuing a hunger-free community. You will be a part of a team that shows up for our neighbors, works alongside dedicated program partners, and sees the tangible impact of their work reflected in the lives of the people we serve. 

What Benefits Do We Offer?

Pay & Financial Wellness: Competitive pay and free Financial Advice Services through Forthright Partners - because your financial health matters beyond your paycheck. 

Time to Recharge: We offer a generous PTO package, plus 16 paid holidays and 1 floating holiday, so you can show up as your best self. 

Health & Wellbeing: Medical, Dental, Vision, Life, Short-term and Long-term Disability insurance with 100% employer-paid premiums for employee-only coverage, optional supplemental coverage including Accident, Critical Illness, Voluntary Life, and Pet Insurance, and company-paid access to an Employee Assistance Program (EAP) for when life gets complicated. 

Plan for the Future: A 403(b) Retirement Savings Plan with up to 3% employer match to help you build the financial future you deserve. 

And So Much More: This is just the beginning! We're always looking for new ways to support our team!