People Operations Administrator

Company Description

Australia/New Zealand CSR Achievement of the Year – Publicis Groupe ANZ – Gold 2025

Asia-Pacific Best Place to Work (Network) – Publicis Groupe APAC - Winner 2025, 2024

Australian Business Awards - Employer of Choice 2024, 2023, 2022 & 2021

HR Awards Excellence Awardee - Employer of Choice 2022

AWEI Silver Accreditation 2025

Certified family friendly workplace  Welcome to Publicis Groupe ANZ.

Here you will get an inside look at life within our network, including the brilliant people working across our agency brands. Publicis Groupe is a world leader in marketing communication and digital business transformation, driven through the alchemy of data, creativity, media, and technology.

 

Our connected platform of companies and capabilities is more than an operational framework.

 

It’s a cultural model we've built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 110,000+ talents across 100 countries globally.

 

In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry, Performics, Atomic 212), Razorfish, Digitas, Epsilon, Arc, Prodigious, PXP, PMX, and PR (Herd MSL). We also have Publicis Sapient driving digital business transformation for our clients.

Job Description

Join a People & Culture Team That Makes an Impact

We're looking for a motivated and detail-oriented Administrator to join our collaborative and award-winning People & Culture team.

As part of our People Operations team, you'll play a vital role in supporting employees across the organisation, delivering exceptional HR administration and first-line support throughout the employee lifecycle. You'll work closely with other functions including Finance, Payroll, Talent Acquisition, IT and People Experience, helping to streamline processes, maintain data integrity, and contribute to meaningful people initiatives.

This is an excellent opportunity for someone looking to build a long-term career in Human Resources and gain exposure to a broad range of disciplines and projects.

What You'll Be Doing

Employee Lifecycle Administration

• Prepare employment contracts, promotion letters, parental leave correspondence, and other employee documentation
• Maintain accurate employee records and files
• Update HR systems and databases to ensure data accuracy and compliance

Onboarding & Offboarding

• Coordinate onboarding of new starters including contract generation, employee files, input into relevant systems and platforms
• Manage system setup and employee record creation
• Support internal transfers across the Groupe locally and globally
• Coordinate offboarding activities, including obtaining resignation letters, advising payroll and ensuring reconciliation between leave and timesheets

Employee Support

• Respond to employee queries relating to pay, leave, policies, systems, and general HR matters
• Escalate complex matters when required to People Managers and leadership

Reporting & Projects

• Assist with reporting requirements, audits, salary surveys, and compliance activities
• Support People & Culture projects and initiatives across the business
• Contribute ideas and solutions that enhance the employee experience and improve ways of working.

About You

• 1-2 years' experience in an HR Administration, Office Administration, Data Entry, or similar administrative role
• A strong interest in developing a career within Human Resources
• Experience working with HRIS systems or other platforms requiring high levels of data accuracy
• Ability to work collaboratively in a team environment, taking shared ownership of a high-volume inbox to deliver consistent, timely service
• Strong Microsoft Office skills, particularly Excel
• Excellent written and verbal communication skills
• Ability to handle confidential information with the utmost professionalism and discretion

What You'll Bring

• Exceptional attention to detail
• Strong organisational and time management skills
• The ability to manage competing priorities and meet deadlines
• Learning agility and a willingness to take on new challenges
• A proactive and solutions-focused mindset with a commitment to delivering a positive employee experience

 

#LI-SM1

Additional Information

Publicis Groupe benefits: Be a part of the Publicis Groupe family, recent winner of the Employer of Choice Awards and one of the world's most progressive and dynamic modern communications businesses. You can learn more about us at www.publicisgroupeanz.com.

 

Enjoy all the perks that come with our network offering:

• A comprehensive Wholeself program supporting physical, mindful, and financial wellbeing.
• A creative, lively, and rewarding office environment where people love working with each other, supported by our Publicis Liberté flexibility approach — "working your way with us."
• Access to our Global AI Platform Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network.
• Extensive Learning & Development opportunities including more than 15,000 learning programs via our online learning platform, Marcel Classes.
• A culture of open feedback and support to reach your goals through our Career Conversations program.
• A committed Diversity, Equality, and Inclusion strategy driven through our Viva Women, Égalité, enABLE, EmbRACE, and Écologique committees.
• Leave benefits including Birthday Leave, Flexible Public Holidays, and an additional 5 days of leave after 2 years of service.
• Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year.
• Parental leave policy with up to 18 weeks based on tenure, paid primary carer leave, secondary carer swap, and Cub Care leave.
• Access to counsellors, psychologists, and professionals through Sonder, an all-in-one digital wellbeing technology platform designed to support psychological, medical & safety needs.
• A workplace that stands together to provide a more open, supportive, and recovery-forward culture for all employees with life-threatening illnesses. Read more about our Working With Cancer Pledge: https://workingwithcancerpledge.com/
• Proud partners of Diversity Council Australia, Pride in Diversity, Family Friendly Workplaces, Supply Nation, and the Australian Disability Network.

If you don't tick every box in this ad, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity rather than ticking boxes — so if this role resonates with you, please apply.

 

Diversity. Inclusion. Equity. More than just words; these are part of our DNA. At Publicis Groupe, we are committed to the inclusion and recognition of all people regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status, and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate. We value diversity and the skills, knowledge, and experience that difference brings to our culture and solutions.

 

Uniqueness is powerful; without it, we wouldn't be where we are today. So be you — we like it that way.

 

We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via [email protected]; your personal information will be kept confidential.