Administrative Assistant

Job Duties/Responsibilities

• Preparing and sending outgoing freight and shipping documentation
• Checking, entering, and maintaining company data and records
• Updating and maintaining databases, spreadsheets, and computer files
• Reviewing files, records, and documents to obtain information and respond to requests
• Preparing, checking, and distributing documents, correspondence, and reports
• Maintaining organized filing systems, both electronic and physical
• Compiling and maintaining records of office and company activities
• Processing paperwork, including photocopying, scanning, and faxing
• Sending and responding to emails and other business correspondence
• Monitoring and ordering office supplies and maintaining appropriate inventory levels
• Answering, screening, and directing incoming phone calls
• Making phone calls to customers, vendors, carriers, and other business contacts
• Taking and distributing messages as needed
• Assisting with scheduling appointments, meetings, and other office activities
• Assisting with purchase orders, invoices, shipping paperwork, and other administrative documents
• Entering and maintaining customer and vendor information
• Assisting with customer service and responding to routine customer inquiries
• Coordinating with production, shipping, purchasing, and other departments as needed
• Assisting with freight scheduling and communication with trucking companies
• Maintaining confidentiality of company, customer, and employee information
• Performing other general clerical and administrative duties as assigned

Job Type: Full-time

Wage: $18.00 - $20.00 per hour (Negotiable, depending on experience)

Schedule:

• 8am - 5pm
• Monday-Friday

Benefits:

• Health Insurance
• 401K + Match
• Dental
• Vacation
• Holidays

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person