Licensing Compliance Professional

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Job Profile Summary

Manage relationships between University, licensees and other external partners to track, monitor and manage agreement compliance. Ensure that all aspects of licensing compliance process are aligned with Yale’s mission and standards. Review and analyze new agreements and maintain data accuracy and integrity in relevant databases. Work with outside entities to ensure complete and accurate billing processes and resolve issues regarding distributions.

 

Job Description

1. Evaluate and audit agreements for compliance to contractual obligations.  Determine the need for amendments or extensions of contracts. 
2. Coordinate with the Office of Sponsored Projects and the Office of General Counsel on contractual matters, including sponsored research agreements, corporate documentation or any other agreements relating to Yale’s intellectual property.  
3. Assist with final review of new licenses and agreements prior to forwarding for execution. Troubleshoot inconsistencies in license language, and work with licensing professionals to resolve issues. Ensure that the University signs agreements after completion of required review and approval processes.
4. Perform analysis of potential licensee companies for Export Control management and restricted party screening  using Visual Compliance.
5. Partner with licensing professionals on past due and upcoming agreement obligations including payments, milestones and reports, and agreement termination related processes. 
6. Implement processes for reporting requirements to external university offices which include the Office of General Counsel, The Medical School Deans Office, Development, and the Office of Sponsored Projects.
7. Independently review companies, press releases, company websites and news articles to 1) determine whether a company has achieved milestone or change of control events and assess impact on license payments or other obligations to the University, and 2) update internal and external-facing product pipelines.
8. Implement processes to acquire, verify and monitor startup company documentation including Articles of Incorporation, Bylaws, Company Charter, Stockholder's Agreement, Stock Purchase Agreement (if applicable), Cap Table, and amendments to the above contracts prior to execution.  Oversee the continued collection and review of company information.
9. Implement processes to acquire, verify, and monitor Yale’s equity holding documentation. Work with the Business Manager and Investments Office to reconcile Yale’s holding.  
10. Develop collaborative relationships with licensees and communicate status of licensee obligations. Adapt the University’s process for invoicing revenue to reflect licensee accounts payable requirements.  Create receivables to track revenue owed to Yale and to enable appropriate accounting of revenue for the University.    Invoice licensees for financial and non-financial obligations to the University.
11. Ensure that database accurately reflects all agreements, agreement terms and licensee compliance with obligations under such terms. Perform routine database management to ensure data integrity and accuracy.
12. Implement and maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. 
13. Coordinate with team members on inventor distribution agreement processes to ensure timely receipt and disbursal of revenues to involved stakeholders. 
14. Collaborate closely with Yale Ventures team members on budget, revenue forecast, patent reimbursement and related processes. 
15. May perform other duties as assigned.

Required Education and Experience
Bachelor’s degree and four or more years of relevant experience, or equivalent combination of education and experience.

Principal Responsibilities

1. Evaluate and audit agreements for compliance to contractual obligations.  Determine the need for amendments or extensions of contracts.  2. Coordinate with the Office of Sponsored Projects and the Office of General Counsel on contractual matters, including sponsored research agreements, corporate documentation or any other agreements relating to Yale’s intellectual property.   3. Assist with final review of new licenses and agreements prior to forwarding for execution. Troubleshoot inconsistencies in license language, and work with licensing professionals to resolve issues. Ensure that the University signs agreements after completion of required review and approval processes. 4. Perform analysis of potential licensee companies for Export Control management and restricted party screening  using Visual Compliance. 5. Partner with licensing professionals on past due and upcoming agreement obligations including payments, milestones and reports, and agreement termination related processes.  6. Implement processes for reporting requirements to external university offices which include the Office of General Counsel, The Medical School Deans Office, Development, and the Office of Sponsored Projects. 7. Independently review companies, press releases, company websites and news articles to 1) determine whether a company has achieved milestone or change of control events and assess impact on license payments or other obligations to the University, and 2) update internal and external-facing product pipelines. 8. Implement processes to acquire, verify and monitor startup company documentation including Articles of Incorporation, Bylaws, Company Charter, Stockholder's Agreement, Stock Purchase Agreement (if applicable), Cap Table, and amendments to the above contracts prior to execution.  Oversee the continued collection and review of company information. 9. Implement processes to acquire, verify, and monitor Yale’s equity holding documentation. Work with the Business Manager and Investments Office to reconcile Yale’s holding.   10. Develop collaborative relationships with licensees and communicate status of licensee obligations. Adapt the University’s process for invoicing revenue to reflect licensee accounts payable requirements.  Create receivables to track revenue owed to Yale and to enable appropriate accounting of revenue for the University.    Invoice licensees for financial and non-financial obligations to the University. 11. Ensure that database accurately reflects all agreements, agreement terms and licensee compliance with obligations under such terms. Perform routine database management to ensure data integrity and accuracy. 12. Implement and maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.  13. Coordinate with team members on inventor distribution agreement processes to ensure timely receipt and disbursal of revenues to involved stakeholders.  14. Collaborate closely with Yale Ventures team members on budget, revenue forecast, patent reimbursement and related processes.  15. May perform other duties as assigned. Required Education and Experience Bachelor’s degree and four or more years of relevant experience, or equivalent combination of education and experience.

Job Posting Date

09/25/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Temporary / Casual (Fixed Term)

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.