Account Coordinator Full-time

Accountant Coordinator

 

The Lakefront, Anchorage hotel (formerly the Millennium Hotel) is recruiting for full time, Accounts Coordinator  to join our team. At the Lakefront Anchorage Hotel, we strive to deliver a memorable experience for our guests. Situated on the shores of scenic Lake Spenard, one mile from Anchorage International Airport and four miles from downtown Anchorage, the Lakefront Anchorage Hotel is the perfect starting point to explore the many wonders Alaska has to offer. The Lakefront Anchorage Hotel boasts 248 rooms and three outstanding food and beverage outlets.

The Role of  the Account Coordinator

As our Accountant Coordinator, you will be assisting in the accurate and timely processing of billing for hotel guests and functions.

What you can help us do: Balance accounts and assist with ensuring compliance of internal and corporate policies.

Your every day:

• Prepare daily accounts receivable work. 
• Reconcile daily front desk interface posting to include guestrooms and all restaurant/bar, all credit card charges. 
• Prepare refunds and rebate adjustments; Prepare journal entries for adjustments; Prepare special billings; Prepare and process month end journal entries and reports as requested by Accounting Manager and Director of Finance.
• Apply payments /advance deposits from guest to their accounts, including web prepayments.
• Balance Group Billings and mail them within 72 hours.
• Completes daily income audit and journals; reviews own work and ensures their accuracy prior to submitting for review.
• Responsible for recording and reviewing credit card and batch processes, collections and daily cash and credit card reconciliations.
• Credit management of current and new applicants; weekly reporting, collections, and bad debt; Review and research credit balances.
• Addresses guest questions and follows through within 24 hours while maintaining an open line of communication between guests, employees and management.
• Perform other duties and responsibilities asked by Accounting Manager and Director of Finance based upon departmental needs.
• Keeps immediate supervisor promptly and fully informed of all problems or unusual matters of significance coming to his/her attention, so corrective action could be taken when appropriate.
• Make sure all accounts receivable and income journal files are scanned and kept in storage compliance with the hotels established retention period.

 

What you need to perform this job successfully:

• A.S or B.S degree in Accounting/Finance preferred; or Minimum 2-year accounting experience, hotel experience preferred.
• Knowledge of accounting operations to include all aspects such as, accounts receivable, accounts payable, payroll, books in accordance to GAAP, etc.
• Ability to deal effectively with guest and employee concerns in a friendly and positive manner.  This involves listening to the nature of the concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Proficient in Microsoft Excel
• Strong written and verbal communication skills.
• Prior experience in one or more of the following financial accounting systems preferred Great Plains, SAGE, SAP, Oracle, etc.
• Prior experience in hotel systems preferred (i.e. Micros, Opera, etc.).