Project Coordinator

Description

We’re hiring a results-driven Project Coordinator skilled in managing project timelines, deliverables, stakeholder communications, and data delivery from planning through project closeout. Experienced in serving as the primary liaison among sponsors, internal teams, and study sites while ensuring projects meet established timelines and quality standards. Strong organizational, communication, and problem-solving abilities with a proven ability to manage multiple priorities under minimal supervision.

Starting Pay: $58,000 per year, DOE

This position is on-site only in Moscow, Idaho.

About Us

Alturas Analytics, Inc. is a contract research organization, bioanalytical laboratory providing personalized MS/MS bioanalytical services to the pharma and biotech industries worldwide. We are a growing, privately owned company working with our collaborators to aid in the treatment and cure of disease. Joining the Alturas team means becoming a part of a supportive and passionate community. Our staff consists of talented, dedicated individuals who are committed to delivering the highest quality of service to our clients. Our goal is simple – to ensure that Alturas employees thrive so that we can do the best possible work in our field, ensuring greater care for our world.

Benefits

• We pay 100% of your premiums for health, dental, and vision insurance and a portion of the premium for dependent      coverage
• PTO, paid sick time and paid holidays
• Bonus program based on company-wide goals
• Health Savings Account (HSA) (with company match) and Flexible Spending Account (FSA) options - including Dependent Care
• Life insurance and short- and long-term disability at no cost to you
• Safe Harbor 401k with an automatic 3% employer contribution with additional 1% match option
• Employee Assistance Programs (EAP) focused on mental health
• Voluntary Life, AD&D, Critical Illness and Accident insurance

Perks

• Work-life balance
• Tuition reimbursement
• Opportunities for continuous learning, professional development and promotion
• Relaxed yet professional environment
• Wellness program including bike/walk to work incentive
• Charitable donation matching and paid time off for volunteering
• Monthly catered lunches, holiday celebrations, unlimited (good) coffee, beverages, snacks and more!

Position Summary:

The Project Coordinator is responsible for the overall management of projects under the direction of a Study Director/Principal Investigator including timeline adherence, internal and external communications, and project deliverables. Under minimal supervision, acts as the liaison between the sponsor, team members, and sites while managing the project coordination to ensure quality service. This position is responsible for planning, executing, timely data delivery, managing and closing projects.

Essential Duties and Tasks:

• Attends client meetings and assists with determination of project requirements such as resources, number of samples, necessity of ordering project specific supplies
• Maintains a project management database; enters, updates, and meets project timelines for all deliverables, maintains study schedules, follows up with appropriate project member(s) to ensure projects are on schedule
• Assists the Study Director/Principal Investigator(s) to set priority of projects by providing an overview of current workloads
• Identifies project success factors for analysis, reporting and tracking metrics
• Ensures that all project tasks meet client expectations and are completed in accordance with the contract, trial protocol, and the applicable SOPs. Follows up with Study Director/PI, keeping them informed of their timelines
• Serves as a liaison between clients and internal team to ensure project specific information and ongoing updates are proactively communicated and followed through to completion.

Additional Duties and Tasks:

• Business Development: communicates with clients to update them on current project(s) including changes to soft deadlines and missed deadlines. Work with BD and scientist to assure future programs with clients.
• Serves as a liaison with accounts receivable for invoicing at appropriate milestones
• Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations
• Performs other duties as needed or assigned

Requirements

Education and Experience Requirements:

• Bachelor’s degree in science, business, or related field
• Knowledge of the pharmaceutical development industry and contract research organizations (CROs) is beneficial
• Working knowledge of Windows OS, MS Office suite, MS project, and various other software relating to job
• Working knowledge of customer relations management software applications is helpful
• An equivalent combination of education and experience may qualify the appropriate personnel for this position

Skills and Abilities Requirements:

• Skills in verbal and written communication
• Skills in problem solving towards meeting client deadlines 
• Ability to take responsibility and function under minimal supervision
• Ability to function effectively in stressful situations
• Ability to multitask effectively
• Ability to communicate with other employees in order to develop sound procedures and policies
• Ability to travel occasionally for professional development and client communication

Physical Requirements:

• Sitting over 2/3 of the time
• Working in front of a computer monitor over 2/3 of the time
• Walking less than 1/3 of the time between departments/offices
• Using a telephone less than 1/3 of the time
• Stooping or kneeling less than 1/3 of the time
• Talking or hearing over 2/3 of the time
• Standing up to 3/4 of the time when traveling

About the Area

Located in a vibrant town and home to the University of Idaho, Moscow, Idaho is a friendly community with beautiful natural surroundings and a lively cultural scene. You'll enjoy walkable streets, live music, and access to some of the best outdoor recreation opportunities in the country. The Palouse area is made up of several neighboring towns, including Pullman, Washington, where you'll find a bustling college town environment with diverse dining options, events for everyone, and the Washington State University campus.

Community Involvement

Our goal is to build an enduring company of integrity in an environment that provides rewarding career paths and empowers individuals to engage in the well-being of the communities in which they reside. We seek to inspire the next generation of scientists through involvement of educational programs at every level. From making science fun for elementary-aged students, active participation in science fairs and guest lecturing at the undergraduate university level, we are stepping towards fostering a generation where science is exciting and an integral component of everyday life.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.