Accountant 1

Description

Summary:

The Accountant I is responsible for providing day-to-day accounting and financial support to help ensure accurate financial records, timely processing of transactions, and compliance with organizational policies and procedures. 

Essential Duties and Responsibilities:

General Accounting

· Prepare reconciliation of Agency bank operating and payroll accounts to the general ledger. 

· Prepare and enter journal entries under the guidance of the Accounting Manager or other Finance leadership. 

· Billing of major contracts for the Agency.

· Support month-end and year-end closing activities. 

· Research and resolve accounting discrepancies and communicate findings to the appropriate team members. 

· Maintain organized and accurate accounting files and documentation. 

Accounts Payable and Receivable Support

· Assist with processing invoices, payment request, and other financial transactions. 

· Review invoices and supporting documentation for accuracy and appropriate approvals. 

· Assist with tracking outstanding invoices, payments, and receivables. 

· Support vendor maintenance and communication as needed. 

· Help ensure financial transactions are recorded accurately and in a timely manner.

Financial Reporting and Compliance

· Assist in preparing financial reports, schedules, and supporting documentation. 

· Support grant and program-related financial tracking and reporting.

· Assist with audits, reviews, and other financial requirements by gathering requested documentation and information. 

· Help ensure compliance with organizational policies, accounting procedures, and applicable nonprofit and funding requirements. 

Administrative and Team Support

· Respond to routine questions from employees and vendors regarding financial processes.

· Assist with improving account processes and identifying opportunities for greater efficiency.

· Maintain confidentiality of financial, employee, donor, vendor, and organizational information.

· Participate in Finance team meetings and professional development opportunities. 

· Perform other related duties as assigned. 

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

Requirements

Minimum Qualifications:  

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or an equivalent of education and relevant experience. 
• Internship, coursework, or previous experience in accounting, bookkeeping, accounts payable, accounts receivable, or financial administration preferred. 
• Basic understanding of accounting principles and general ledger processes.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet established deadlines.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong analytical, problem-solving, and communication skills. 
• Ability to handle confidential information with professionalism and discretion. 
• Demonstrated willingness to learn and develop new skills.

Preferred Qualifications:

• Bachelor’s degree in  Accounting or Finance
• Experience with  accounting or financial management software.
• Experience working  with nonprofit accounting, grants, restricted funding, or multiple funding sources. 
• Experience with  accounts payable, account reconciliations, or general ledger entries. 

Physical and Mental Demands:

• This role is largely office-based and requires prolonged sitting while working at a desk or computer. 
• May require occasional light lifting (up to 25 lbs), standing, or walking.
• Prolonged use of a computer screen, requiring frequent reading and data entry. 
• Must be able to manage multiple tasks and projects simultaneously, often under tight deadlines. 
• High level of attention to detail to ensure that all client information, reports, and documentation are accurate and complete. 
• Frequent interactions with clients, team members, and external stakeholders require strong verbal and written communication skills. 
• Ability to maintain performance and composure in a fast-paced environment with occasional pressure to meet deadlines or handle multiple competing priorities. 

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Working Environment:

• Primarily office-based      
• Some evening or weekend hours may be required.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.