Development Coordinator, School of Business, University Advancement

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

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Job Description Summary

The Development Coordinator, School of Business partners with the School of Business Development Team to perform a variety of functions that support all fundraising, volunteer activities and alumni engagement for the School of Business. This includes analyzing the prospect management plan for each gift officer, reviewing prospect portfolios for all team members, recording and tracking progress on “next steps” with School of Business prospects and ensuring that time is being spent with the very best prospects available. Provides actionable, value-added analysis of a variety of data (i.e. portfolio/wealth management), in order to inform strategies on rated Business School prospects. This position also offers a wide range of administrative, analytical, logistical, project, and executive support to the School of Business development team including supporting the day-to-day activities of the office, serving as the point of contact and liaison with internal and external constituencies, including the School of Business Board of Visitors, coordinating projects and events, and assisting with the preparation of correspondence, reports, and other materials for University Advancement stakeholders.

*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

*Applications for this position will be accepted through 11:59 PM, EST, September 11, 2026.

Job Description

Essential Functions:

• Coordinates/manages all aspects of School of Business Board of Visitors (i.e. logistics, agenda, and meetings).
• Manages all acknowledgement letters on behalf of the School of Business and assists with proposals, fund agreements, and other related correspondence.
• Prepares briefings and other executive-style reports for leadership.
• Provides primary administrative support for the Executive Director of Development and School of Business development team.
• Coordinates campus visits and events for alumni/donors.
• Collaborates closely with the School of Business Dean’s office and academic programs on development related activities.
• Ensures all prospect Family Giving Units (FGUs) represented in key quadrants on the prospect map are being actively managed by a member of the Wake Forest staff (i.e. regional team members, school-based officers, or constituency-based officers).
• Reviews regularly prospect portfolios with each member of the team ensuring that they contain the best prospects available for management.
• Reviews regularly the School of Business Dashboard report, Annual Giving (Last Year But Not This {LYBNT}) lists, Gift Society and other key metrics reports with the Executive Director of Development to monitor progress and set strategy for the Business School team.
• Regularly reviews prospect bucketing information to identify potential prospects for Business School fundraising projects and reviews these potential prospects with the Executive Director of Development.
• Conducts monthly (at a minimum) review of the Prospect Plans and Steps report with the Executive Director to ensure execution on prospect plans.
• Assists the Executive Director in identifying target prospects for the School of Business.
• Helps maintain calendars, schedules appointments, and assists with all aspects of internal and external meetings and associated preparation. 
• Uses Deacon Advancement Database (DAD) and other resources to effectively maintain prospect information, including all related fundraising modules to ensure individual and team goals are being met in a timely manner.
• Proactively partners with members of the major gifts team to create individual processes to ensure timely action on items required to be documented within DAD (i.e. call reports and portfolio assignment updates), preparation for visits and events, and follow-up items.
• Prepares correspondence and confidential reports, a portion of which may be composed or compiled from personal knowledge of subject matter. Maintains office files.
• Prepares expense reports, secures proper approvals, and submits to Financial Services for payment within the established deadline.

Required Education, Knowledge, Skills, Abilities:

• High School Degree required with a minimum of two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: administrative data collection and analysis; and evaluation of projects, processes, and operations or an equivalent combination of training and experience.
• Strong verbal and written skills, including a willingness to proactively reach out to constituents and colleagues in person, via phone, and email.
• Strong organizational and interpersonal skills with a strong attention to detail.
• Intellectual curiosity and a desire to engage in research for practical fundraising purposes.
• Research/library/analytical skills, including the ability to use online research tools.
• Strong customer service orientation with ability to communicate and work cooperatively with individuals from diverse backgrounds and cultures.
• Demonstrated ability to maintain confidentiality and adhere to the highest ethical standards.
• Ability and willingness to manage multiple tasks and deadlines in an environment of frequent interruptions and competing priorities.
• Proven ability to prioritize and work independently, responsibly, and meet deadlines.
• Strong computer skills including basic proficiency with Microsoft Office programs. Demonstrated ability to learn new technologies and technical skills.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s Degree.
• Familiarity with a Development/Advancement environment. 
• Experience working with prospect/constituent management in a development database.

Accountabilities:

• Responsible for own work.
• May supervise student workers.

Physical Requirements and Environmental Conditions:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. No adverse environmental conditions expected.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.