Administrative Associate (Admin/Travel), SSA L6

DEADLINE FOR APPLICATIONS

17 August 2026-23:59-GMT+05:45 Nepal Time (Kathmandu)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFP encourages female candidates and people with disabilities to apply.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Job holders at this level demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. Job holders manage resources, and coach and coordinate with relevant security staff and with a team of travel support staff. These jobs may require reporting for duty on short notice. The incumbent reports to the Management Services Officer.

JOB PURPOSE:

To provide support and perform administration related duties and responsibilities. The incumbent will be the focal person for travel of WFP Country Office Nepal and coordinate security-related support services with the United Nations Department of Safety and Security (UNDSS) which include performing tasks related to the implementation of security measures. The position is equivalent to job category of Management Services Associate.

TERMS AND CONDITION

Position Title: Administrative Associate (Admin/Travel)

Contract Type: Special Service Agreement (SSA L6)
Level: SSA L6

Contract Duration: 6 months

Duty Station: Kathmandu, Nepal

Date of Publication: 11.08.2026
Deadline of Application: 17.08.2026
WFP offers a competitive benefits package including salary plus CIGNA health insurance.

KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1). Coordinate administrative and technical support within the Management Services portfolio to ensure efficient and high-quality service delivery.

2). Monitoring resources needs with designated areas of responsibilities (travel, security, facilities, assets, etc.) and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services. Review and recommend improvements to relevant SOPs and procedures.

3). Collate and analyze relevant data and prepare and/or consolidate reports to contribute to decision-making and efficient management of resources.

4). Monitor and process actions related to procurement, finance and other relevant areas. Liaise with other functions and third-party contractors to enable efficient service delivery and seek better prices for travel as per WFP liability.

5). Process Trip documents for international air ticket issuance ensuring correct DSAs.

6). Utilize digital tools and technology applications to improve working practices and customer service and effectively adopt new technologies that are introduced at the workplace.

7). Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.

8). Provide support to emergency preparedness and response by allocating resources, offering analytics, on related services.

9). Act as security focal person. Collate and analyze information from UNDSS and prepare and or consolidate reports to contribute to decision making and efficient management of resources.

10). Liaise with UNDSS in order to co-ordinate with local administration, security and law enforcement authorities, communities, UN/NGO security staff and other actors for safer programme delivery as required.

11). Support in reviewing security related information (e.g. security incidents and events, security support for daily activities, etc.). Update the security focal point at the Headquarters/Regional Security Advisor on security developments on a day-to-day basis.

12). Plan and co-ordinate staff activities during field missions and support in performing security assessments within the area of responsibility to support safe and effective programme delivery.

13). Assist the MS (Administration) Officer on security risk management matters and safety issues in compliance with the United Nations Security Management System (UNSMS) and support the implementation of risk management mitigation measures, including Minimum Operational Security Standards (MOSS) to ensure compliance.

14). Support the maintenance and management of security equipment and make recommendations to strengthen technology capacity in line with business requirements.

15). Monitor and ensure that all access control procedures are effective and stringently followed by all staff and visitors, to maintain a safe and secure environment.

16). Attend security meetings and coordinate with security focal points of other UN Agencies as and when required.

17). Train and guide the travel-related Business Support Assistants within other functional units in the area of work ensuring travel objectives are met in line with required standards.

18). Provide orientation to all staff to improve understanding of WFP travel regulations, policies, procedures, processes, standards, and systems. Review security training needs to develop measures to meet business requirements, liaise and coordinate with UNDSS for security training to staff.

19). Act as alternate in absence of Fleet Focal Point and perform duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education with a post-secondary certificate. Preferably a first university (Bachelor) degree in the related functional area.

Experience:

• At least six years of relevant experience in travel and related administrative support services.
• Sound understanding of general travel regulations, policies, procedures, processes, standards and systems.
• General knowledge of procedures and systems used in security, asset and facility management.

Desired Knowledge & Skills:

• Sound knowledge of travel related functions gained through relevant technical training or experience.
• Ability to monitor and record travel related financial transactions.
• Has experience in collating data and preparing reports pertaining to admin portfolio.
• Has experience in coordinating the work of others and providing guidance and training.
• Has experience working with teams across different functional areas.
• Ability to manage emergency situations and remain calm.
• Excellent communication skills to maintain frequent correspondence with both, internal staff and external authorities.
• General knowledge and understanding of security administration, risk assessment and co-ordination with local authorities and local law enforcement agencies.
• Attention to detail and constant vigilance in order to promptly detect any breach in security measures.

Languages:

• Excellent communication skills in both written and spoken English and Nepali languages.

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.