Data Entry Clerk

Description

Job Overview

This position is responsible for program data entry and reports as requested to ensure compliance with agency requirements and Head Start Performance Standards.

Job Responsibilities

• Promotes and models the organization’s Core Values.
• Assists Program Manager in delivery of documents.
• Enters participant’s information to ensure accuracy and completion of the Program Information Report (PIR).
• Enters family information updates to maintain accurate records in data system.
• Maintains up-to-date knowledge and understanding of AVANCE’s policies and procedures, and Head Start Performance Standards.
• Enters children’s and family’s data and information accurately into appropriate designated systems in a timely manner.
• Monitors accuracy of data in files.
• Works cooperatively with staff to facilitate the accurate coding and entry of information in compliance with program guidelines.
• Keeps in close communication with program managers to ensure accurate reporting.
• Assists in preparation of weekly, monthly, and quarterly reports as required.
• Follows program confidentiality policies concerning information about children, families, and other staff members.
• Performs other duties as assigned.

Requirements

Education

Required:  

• High School Graduate or GED.

Preferred:

• Associate degree or some college course work in Office Management or related administrative field.

Work Experience

Preferred: 

• Minimum six (6) months to one-year experience in non-profit programs.

Additional Skills Required

• Excellent writing, editing and proofreading skills.
• Proficiency in Office software applications. 
• Spanish fluency helpful, but not required.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff.
• Highly resourceful team player, with the ability to be extremely effective independently with the capability of managing numerous simultaneous projects.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Ability to generate, analyze, evaluate, and summarize reports.
• Ability to travel to various training sessions.
• Must have dependable transportation daily, valid driver’s license, a clean driving record, current auto liability insurance and be bondable by AVANCE, San Antonio, Inc. 

Disclaimer(s)

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Nothing in this job description forms or is intended to form a contract of employment. Neither shall the content in this job description be interpreted to conflict with or to eliminate or modify in any way, the “at will” employment status of AVANCE San Antonio employees. Employment remains on an “at-will” basis.

Travel

Travel required locally or long-distance 25% of the time for work-related meetings and functions.

Equipment

Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position.  

Working Conditions

Mental and Physical Demands

General office and sedentary. Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Use of personal computing equipment.  

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling, and pushing; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Work evenings and weekends as needed.

Environmental Factors

Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional exposure to weather related conditions when working in outside environment/neighborhoods and events. 

ADA/ADAAA Statement

AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities regarding application, hiring, advancement, discharge, compensation, training or other terms, conditions, and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department. 

EEO/AAP Statement

AVANCE values diversity and is committed to providing equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, gender identity or expression, age, sexual orientation, genetic information, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. It is also our goal to employ and advance in employment women, minorities, individuals with disabilities and protected veterans, and to treat qualified individuals without discrimination on the basis of their physical or mental disability or veteran status.