Job Description Summary

Organization Summary Statement

Position Overview and Key Responsibilities:

The Business Service Specialist manages a specialized payment group/s such as Shell Shop, leases, or subawards. Is an expert in the management of the vendor relationship, from supporting the campus department, working with Procurement and/or Office of Research Administration (ORA) and communicating with the vendor to ensure the payment process is accurate, timely and efficient. Provides support to Accountants in AP and performs higher level functions such as wire transfer requests to the state and training/scheduling student workers.

The Business Services Specialist is a key contributor to the AP Office, ensuring a payment delay rate of less than 1%. Performs complex accounting, clerical, bookkeeping, or auditing activities as related to the Accounts Payable process. Serves as primary Accounts Payable Specialist for UMCP, UMCES, and UMSH.

About Accounts Payable at the University of Maryland, College Park:

The University of Maryland’s Accounts Payable department is critical in supporting the institution’s financial integrity and operational efficiency. As part of the Division of Finance, Accounts Payable is responsible for processing and managing payments to vendors, contractors, and other stakeholders, in accordance with institutional policies, state and federal regulations, and generally accepted accounting principles (GAAP).

Our team ensures the timely and accurate payment of invoices, reimbursement of expenses, and disbursement of funds to support the academic, research, and administrative missions of the institution. We are committed to maintaining effective oversight measures, fostering strong vendor relationships, and delivering exceptional service to our campus partners.

Preferences:

Familiarity with accounts payable, accounts receivable, or general ledger processes is preferred.
Understanding of general financial processes, such as invoice processing and reconciliation is preferred.

Physical Demands:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

Licenses and Certifications - N/A

Minimum Qualifications

EDUCATION: High School Diploma or GED.

EXPERIENCE: Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

OTHER:

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP). Working knowledge of management principles and practices. Skill in applying basic analytical skills to review expenditures and revenues, prepare forecasts, and reconcile accounts. Skill in performing basic mathematical computations. Skill in planning work and supervising others. Skill in organizing and executing multiple assignments under specific time constraints. Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs. Ability to prepare and present budgetary, accounting, and other reports and schedules. Ability to communicate effectively orally and in writing. Ability to operate office equipment, computers, and related software. Ability to handle sensitive and confidential matters with discretion and tact.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

Yes

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department

VPF-Accounts Payable

Worker Sub-Type

Staff Regular

Salary Range

$49,582.00 - $59,498.00

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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