Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University System Offices

Department

Bush Combat Development Complex

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3,042.67 - $5,666.67 per month commensurate with experience.

Job Description Summary:

The Administrative Coordinator II works under general supervision and coordinates administrative support for the Bush Combat Development Complex at the Texas A&M RELLIS Campus. The ideal candidate will serve as the first point of contact for all employees and guests. The person in this role is expected to exercise discretion and independent judgement with respect to matters of significance.

Responsibilities:
- Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget.

- Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.

- Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.

- Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

- Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.

- Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events.

- Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

- Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

- Other duties as assigned.

Education and Experience:
-Bachelor's degree or equivalent combination of education and experience.
-Three years of related experience.

Registration, Certifications, and Licenses:

- Ability to obtain a DOD Security Clearance.

Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, database, and presentation applications.
- Interpersonal and communication skills.

- Planning and organization skills.

- Ability to multitask and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.