Assessor Clerk

Under the general direction of the Town Assessor, and with oversight from the Deputy Town Assessor, this person performs a variety of routine and complex administrative clerical duties, technical work of a limited scope, relative to the municipal assessment process. This position requires the collection and responsibility of accuracy with managing the real estate, motor vehicle (if applicable) and tangible property data for the purpose of accurate certification of the Town’s tax roll, which includes accurate updating of all internal records. This position will be able to effectively correspond with the public and will have the ability to work with simple mathematical concepts such as geometry and application of fractions, percentages, etc.

Salary
$27.25 - $29.73 per hour; $49,598 - $54,106 Annually, SKMEA Union Position Grade 5, 7 hour a day employee

Schedule
8:30am to 4:30pm Monday through Friday with a one hour unpaid lunch break 

• Performs routine clerical and administrative tasks;
• Prepares, types or keyboards letters, reports, invoices, and other forms of communications;
• Acts as general receptionist, triages walk in inquiries, answers telephone, answers questions, takes messages; 
• Maintains, files records, reports and other documents and retrieves same when needed;
• Investigates and discovers information from a variety of sources to determine eligibility for various programs, applications and requests;
• Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons;
• Reviews low level building permits, and uses pictometry to discover, measure and list appropriately and accurately;
• Processes and reviews applications for Veterans and Elderly homeowners tax credit program and updates existing exemptions annually;
• Processes applications for other tax exemptions as required by the Town Assessor;
• Organize mailing of business declarations annually, reviews and calculates tangible declarations;
• Assists in maintaining Farm, Forest and Open Space records, including coordinating and processing of annual renewals;
• Assists in processing the motor vehicle tax roll, if applicable;
• Serves as clerical support for office; opens sorts and distributes incoming mail; processes outgoing mail;
• Submits timesheets and processes payroll on behalf of the department; 
• Enters building permits into systems;
• Notarizes assessor department forms;
• Writes letters of ownership and other similar documents as required;
• Performs other duties as assigned and which are consistent with this position. 
• Provides backup to related positions.

Education and Experience

• High School diploma or GED equivalent;
• One (1) year of experience in general office receptionist and/or clerical practices
• An equivalent combination of education and experience. 
• One year of progressively responsible administrative experience in appraisal, revaluation, law or tax assessment municipal office; or any combination of education and experience that provides the required knowledge, skills and abilities is highly preferred; deed knowledge is highly preferred.

Necessary Knowledge, Skills, and Capabilities

• Working knowledge of personal computers and data entry; 
• Working knowledge of modern office practices and procedures; 
• Knowledge of basic bookkeeping; 
• Ability to perform simple math accurately; 
• Ability to effectively meet and deal with the general public, fellow employees and others; 
• Capable of communicating clearly both verbally and in writing. 
• Ability and willingness to learn new skills and adapt to changing needs of the department;

Ability to multi-task in a fast-paced work setting