Shop Admin

Description

Equipment Services Plus is a family owned and operated company with location in the Midwest. Equipment Services Plus operates across Chicagoland, servicing the entire Midwest. We offer onsite breakdown, compactor & baler installation, and preventative maintenance to service our commercial and industrial customers. We can provide a variety of equipment options in the form of renting, leasing or outright selling. From a compactor up to a large-scale baling or shredding system, we can come up with a solution for your needs while staying within budget and making economic sense. We can help any organization or company with service and equipment needs across the Midwest.

MAINTENANCE OPERATIONS / POSITION DESCRIPTION

Maintenance Analyst

Waste Management • Recycling • Commercial Fleet • Heavy Equipment

DEPARTMENT

Maintenance Operations

EMPLOYMENT

Full-time

REPORTS TO

Director of Maintenance / Corporate Management

Position Summary

We are seeking an experienced, detail-oriented Maintenance Analyst with professional maintenance experience, a

required bachelor's degree in Finance, and at least two years of professional finance-related experience. This position

focuses exclusively on evaluating maintenance department performance, costs, equipment reliability, work orders, shop

productivity, and opportunities for operational improvement.

The successful candidate must understand maintenance operations firsthand and possess the financial knowledge to

evaluate maintenance-related expenditures, cost trends, and variances. This role turns maintenance data into clear,

actionable recommendations for leadership.

ROLE BOUNDARY | This is a maintenance analysis role - not a corporate finance, accounting, or shop management position.

Key Responsibilities

1. Maintenance Performance Analysis

• Analyze maintenance activity and individual asset histories across multiple facilities.

• Identify recurring mechanical failures, repeat repairs, excessive repair frequency, and maintenance inefficiencies.

• Compare planned and unplanned maintenance activity, trends, and facility performance.

• Recommend operational improvements and track corrective-action results.

2. Maintenance Cost Analysis

• Analyze maintenance expenses by asset, repair category, equipment type, and facility.

• Calculate maintenance cost per mile for road vehicles and per operating hour for off-road equipment.

• Review labor, parts, tires, and outside repair expenditures; identify unusual or excessive costs.

• Compare internal versus vendor repairs and highlight practical cost-control opportunities.

3. Technician Labor & Shop Performance

• Review technician hours by asset, work order, and repair classification.

• Evaluate shop labor utilization, repair turnaround time, rework, and repeat repairs.

• Compare maintenance productivity between facilities and report avoidable inefficiencies.

4. Equipment Reliability & Downtime

• Track downtime, chronic failures, and repair frequency by asset, manufacturer, and model.

• Relate maintenance activity and costs to equipment age, utilization, and reliability.

• Flag high-maintenance assets for closer review or replacement consideration.

MAINTENANCE ANALYST | JOB DESCRIPTION 2

5. Maintenance Data & Reporting

• Develop weekly and monthly maintenance dashboards and asset-level performance reports.

• Analyze maintenance-management and telematics data; resolve missing or inconsistent records.

• Communicate findings to maintenance and executive leaders; help automate recurring reports.

Requirements

Mandatory Qualifications

Maintenance Background - Required

• At least 3-5 years of professional experience in fleet or heavy equipment maintenance, maintenance management, or

maintenance operations analysis.

• Working knowledge of commercial trucks and/or industrial equipment, repair orders, parts consumption, and labor

hours.

• Ability to recognize technical repair patterns, recurrent failures, downtime causes, and shop inefficiencies.

Finance Degree & Experience - Mandatory

• Bachelor's degree in Finance is mandatory. A degree in another discipline or equivalent work experience does not

replace this requirement.

• At least 2 years of professional finance-related experience required, including financial analysis, cost accounting,

expense analysis, or cost reporting.

• Ability to interpret maintenance expenditure reports, analyze cost trends and variances, and allocate repair costs

appropriately.

• Advanced Microsoft Excel skills, including pivot tables, formulas, and data analysis.

Minimum requirements: a bachelor's degree in Finance, 2+ years of finance-related work experience, and the

maintenance background listed above. Financial expertise will be used only to analyze maintenance-related expenses

and performance.

Preferred Qualifications

• Experience in waste hauling, recycling, transportation, or heavy equipment operations.

• Familiarity with front-load, rear-load, roll-off, tractor-trailer, walking-floor, and tipper equipment.

• Knowledge of loaders, grinders, balers, compactors, conveyors, and similar industrial equipment.

• Experience with CMMS, Samsara or similar telematics, Power BI, and multi-facility reporting.

Performance Expectations

• Identify maintenance inefficiencies early and provide accurate, timely, asset-level reporting.

• Highlight high-cost equipment, recurring failures, and labor inefficiencies.

• Support maintenance leaders with practical recommendations that improve equipment availability and control

maintenance costs.

• Measure the effect of recommended actions and report sustained improvements.

MAINTENANCE ANALYST | JOB DESCRIPTION 3

Required Maintenance Reporting

REPORT FREQUENCY

Maintenance cost by asset Monthly

Maintenance cost per mile / hour Monthly

Top 20 highest-cost assets Monthly

Repeat repair analysis Weekly

Technician labor utilization Monthly

Equipment downtime Weekly

Outside repair expense analysis Monthly

Repair trends by equipment type Monthly

Maintenance facility comparisons Monthly

Maintenance improvement recommendations Monthly

Ideal Candidate

The ideal candidate can discuss repair practices and equipment failures with shop personnel, review maintenance

records and cost data, and explain the operational implications to management. They ask why a truck is repeatedly

breaking down, why one facility is spending more than another, whether repair hours are reasonable, and which

maintenance changes would improve reliability.

Position Scope

This position analyzes maintenance operations and maintenance-related costs only. It does not own general accounting,

payroll administration, company-wide budgets, corporate financial statements, or financial forecasting. The analyst

supports management decision-making but is not responsible for running maintenance shops.

Equal Employment Opportunity: We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.