Junior Detail Program Specialist

XLA is seeking a Junior Detail Program Specialist for an onsite position with a federal organization in Washington, D.C.

Salary: $70,000

 

Position Summary
The Junior Detail Program Specialist supports a program that places employees on temporary assignments (details) at offices nationwide. The Specialist prepares detail agreements, coordinates travel and reimbursements, reconciles payroll and financial data, and keeps program records accurate. Reporting to the team lead, the Specialist handles an assigned portfolio of detailees and is a point of contact for detailees and partner offices.

 

Duties and Responsibilities

• Draft detail agreements and amendments, route them for approval, and distribute fully executed copies to all parties.
• Prepare monthly travel authorizations and expense reimbursement requests for assigned detailees on extended assignments, following applicable travel policies.
• Meet with incoming detailees to explain allowable expenses, reimbursement procedures, and program requirements.
• Analyze biweekly payroll and financial reports, identify discrepancies, and recommend corrective action to the team lead.
• Coordinate with partner offices to resolve approved payroll corrections, track each correction, and follow up until it is closed.
• Maintain the detailee roster with assignment dates, office locations, travel status, and funding information, keeping it accurate for leadership reporting.
• Prepare cost comparison analyses for long-term assignments to support travel and relocation decisions.
• Compile and distribute weekly status reports on reimbursable agreements to the appropriate teams.
• Complete assigned portions of the open obligations certification report by verifying and documenting the status of outstanding travel authorizations and vouchers.
• Prepare expenditure reports on travel, salary, and other program costs for management.
• Manage the shared team mailbox on assigned days, resolving inquiries directly or routing them to the appropriate team member.
• Coordinate the posting of detail announcements and recruitment notices on the internal website with IT until they are published.
• Perform other related duties as assigned in support of the program and the team’s mission.