Area Facilities Manager

COMMUNITY NAME

Sunrise of Hermosa Beach

JOB OVERVIEW

The Area Facilities Manager (AFM) will have a home community and will be responsible for day-to-day operations utilizing home community assistant. Primary responsibility is to manage and assist their Maintenance Coordinator’s (MC) and Maintenance Assistant’s (MA) in maintaining a safe, clean, and comfortable environment for residents, team members and guests. The Area Facilities Manager will also be assigned a block of communities that they will support (typically 5-7 communities). Their primary responsibilities with the additional communities will be to assist in managing execution of daily and weekly tasks, including but not limited to TEL’s, life safety, local regulation needs, and overall facility maintenance. In addition, the AFM is responsible to train and offer guidance and direction to each MC and MA within their cluster. Will oversee facility capex project installs under the direction of the Capex Project Manager. Must be well versed in authority having jurisdiction (AHJ) requirements.

RESPONSIBILITIES & QUALIFICATIONS

 

 

Essential Duties

As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:

• Provide on-site disaster coverage 24-hour emergency response support.
• Manager and lead in community initiative projects, painting, share days, suite turns etc.
• Provide in depth support to new opening of communities within close proximity to region.
• Monitor individual community check books, review high dollar expenditures, and assist in capex projects as required.
• Work with each Maintenance Coordinators to ensure understanding of and compliance of the preventive maintenance program.
• Facilitate the training and onboarding of newly hired maintenance coordinators.
• Facilitate hands on technical and management trainings individually and in group meetings.
• Assess each maintenance coordinator and provides feedback to the ED and RDO.
• Help each community reduce operating expenses through the development of regional contracts. Development and management of contracts, annual contract review, holding vendors to the standards of their contract.
• Manage the department including but not limited to: recruiting, hiring, training, coaching, disciplining and mentoring.
• Attend regular meetings, stand up, Department Head Meetings, Town Halls and others as directed by leadership for each of their cluster communities.
• Support Sunrise compliance programs.
• Assist the Executive Directors in preparation of the annual operations budget.
• Manage third party vendors when required.
• Ensure that all communities are compliant with the TELS CMMS system to include asset tagging.
• Work with each MC to ensure rent ready and first impression standards are met in order to support and drive sales and occupancy growth.
• Manage and monitor capex projects at the local level, including gaining bids, managing the PO process, and managing the vendor to ensure quality, on time completion within budget.
• Semi annual facility reviews to be completed for each building supporting.
• Regular review and management of property loss/insurance claims and any life safety concerns.
• Maintains compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
• Perform other duties as assigned.

 

Core Competencies

• Ability to multi-task manage multiple priorities.
• Ability to delegate with clear direction based on individual skill sets.
• Excellent time management skills.
• Possess good judgement, problem solving skills, even tempered.

 

Experience and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.

• Minimum of five (5) years of experience in the facilities management environment.
• Certification in HVAC, electrical, or plumbing preferred.
• Ability to demonstrate a high proficiency and working knowledge of applicable building systems, including mechanical, electrical, plumbing with a strong emphasis on HVAC.
• Proficient in adhering to and implementing all relevant safety regulations and guidelines.
• Ability to lead and manage an effective maintenance and housekeeping department in a senior living community.
• Ability to review contractor proposals and draft written service contracts including scopes of service.
• Supervisory experience in hiring and training team members, ability to coach and counsel as needed.
• Ability to work weekends and flexible hours.
• Proficient in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise specific applications.
• Must be able to read and fully understand blueprints and schematics.