Record Specialist

Job Posting Title:

Record Specialist

Department:

Risk Management

Location:

415 SILVER AVE SW

Pay Range:

$18.60 - $26.50

Close Date:

June 22, 2026

The Records Specialist provides administrative and technical support for records management programs, including processing, storage, imaging, retention, and disposition of official records in compliance with applicable laws and regulations. Coordinates and responds to public records requests, ensures accuracy and confidentiality of information, and assists in developing and delivering training on records management procedures. May oversee indexing, scanning, and related operations, and conduct off-site records activities as needed.


RISK MANAGEMENT
The Records Specialist coordinates the storage, destruction and imaging for paper and electronic public records in compliance with State and Federal law. Position provides instruction and training to departments on a routine basis and conduct records activates off-site regularly.

DUTIES AND RESPONSIBILITIES

RISK MANAGEMENT

• Assists departments and elected offices in identifying and understanding and applying record classifications per State and Federal law specific to their records and needs.
• Communicates to departments and elected offices industry standards, best practices, State and Federal law regarding storage, destruction and imaging of public records.
• Works directly with departments and elected offices in surveying records, inventorying records, and analyzing records and their processes while identifying areas of improvement.
• Researches, retains and effectively communicates information regarding legal opinions, administrative code, Federal and State laws affecting public records.
• Works directly with departments and elected offices to resolve concerns or provide instruction for record needs or activities such as storage, destruction, imaging, filing systems and electronic records.
• Assists in the management or oversight of contracted services to include inventory of off-site storage, coordination of destruction, storage and imaging services.
• Creates, presents and coordinates record trainings, presentations or events related to records management.
• Reviews and prepares documentation submitted by departments and elected offices for management approval.
• Maintains accurate statistics for work performed for Records Management as well as track work in progress using databases and spreadsheets.
• Serves on committees or other record related groups as a representative for Records Management. Performs other job-related duties as required or assigned.
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.  

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

MINIMUM QUALIFICATIONS

• High School Diploma or GED.
• Two (2) years of related work experience in business administration, library science, customer service, inventory control, records management, or a related field.

*Any equivalent combination of related education and/or experience may be considered for the above requirements. 

SCREENING AND COMPLIANCE

The offer of this Bernalillo County position requires compliance with the following:

• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Employee must complete required FEMA training(s) as assigned to position.
• Employee must complete required Supervisor classes if applicable. 

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tile. Working surface is typically dry.
• Works with minimum supervision.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.
• Materials and products handled in the course of performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.