Back Office Operations Specialist (Securities) - US Hours/Hybrid

WHO WE ARE

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.  

 At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest. 

When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees. 

Together, we’re shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex. 

We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created. Here are just a few of the many awards we’ve recently received: 

Best Places to Work 

2026, 2025, 2024, 2023 - Presented by BuiltIn 

WealthTech of the Year 

2025 - Presented by US FinTech Awards 

The World’s Top 250 Fintech Companies 

2024 - Presented by CNBC 

ABOUT THIS ROLE

About the Role

We are seeking a detail-oriented and experienced Back Office Operations Specialist to join our dynamic global team. You will be a key player at the heart of our financial operations, ensuring the accuracy, efficiency, and compliance of our broker-dealer and custodial services.

In this critical role, you will leverage your deep expertise in securities to manage trade lifecycles, reconcile complex accounts, and drive process improvements. If you are a proactive problem-solver passionate about maintaining operational integrity in the financial markets, we want to hear from you.

What You'll Do (Key Responsibilities)

• Securities & Trade Management: Manage the end-to-end processing and settlement of equities, bonds, and options, ensuring adherence to industry standards and timely execution.

• Reconciliation & Investigation: Perform detailed reconciliations between our internal systems and external custodians. You'll investigate and resolve any discrepancies in transactions, records, and accounts to ensure data integrity.

• Process Optimization: Partner with cross-functional teams to identify and implement process improvements. Your goal will be to enhance operational efficiency, reduce risk, and contribute to projects that optimize back-office workflows and systems.

• Auditing & Compliance: Conduct regular checks and audits to verify operational integrity and regulatory compliance. You will analyze procedures, identify potential gaps, and recommend actionable solutions to mitigate risk.

• Data Integrity: Maintain meticulous and accurate records of all securities transactions, holdings, and client account data, serving as a guardian of our operational data.

What You'll Bring (Qualifications & Skills)

Required:

• A Bachelor’s degree in Finance, Business Administration, Economics, or a related field.

• 3–5 years of experience in back-office operations within a broker-dealer, custodian, or securities clearing firm.

• Proven experience in securities reconciliation, transaction processing, and custodial operations.

• Obtain a passing score on the Securities Industry Essentials® (SIE®) Exam within your first 90 days and FINRA Series 99 within a year.

• Comfortable working on a night shift (US hours) and hybrid setup (2 times a week onsite in 4th Ave., BGC, Taguig)

Preferred:

• Professional certification in the securities industry (e.g., FINRA Series 7, Series 99, or equivalent).

Knowledge, Skills, & Abilities:

• Deep knowledge of back-office operations, including settlement processes, transaction lifecycles, and auditing standards.

• Proficiency with financial systems and back-office tools (e.g., Bloomberg, DTCC, SWIFT).

• Exceptional analytical and problem-solving skills with a keen eye for detail.

• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

• Strong communication and collaboration skills, with experience working effectively across international teams.

Why Join Us?

This is a fantastic opportunity to make a tangible impact on our firm's success and our clients' trust. You'll be empowered to solve complex challenges, improve critical processes, and work alongside a talented global team dedicated to operational excellence.

#LI-JO1 #APEX #operations #mid-level #securities

​Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits, including a market-leading salary with an annual bonus, 20 days of vacation leave plus regular and special non-working holidays, and a training and development budget. Our benefits also cover private health insurance for medical and dental, as well as life insurance. We emphasize work-life balance with flexible working hours, parental leave, a modern city center office, and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs, unlimited drinks and snacks, and company recognition & rewards.

EEO Statement

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.