Project Officer (Projects & Engagement)

We are Fujitsu

We use technology to make happier lives. We are a global leader in technology and business solutions that transform organisations and the world around us. We have a long heritage of bringing innovation and expertise, continuously working to contribute to the growth of society and our customers.

About the role

• RFQ Opportunity
• 12 months Contract
• ACT Based
• Hybrid
• Employment Type: Full-Time Contract (40 hours per week)
• Security Clearance: Negative Vetting Level 1 (NV1)
  

Overview

We are seeking an experienced Project Officer (PROF Level 4) to support the planning, coordination, and delivery of technology projects within a complex ICT environment.

This role will play a key part in managing project activities, maintaining project governance processes, supporting change management initiatives, and ensuring project schedules, budgets, resources, and deliverables remain on track. The successful candidate will work closely with project managers, technical teams, executives, and key stakeholders to support strategic project outcomes.

The position also requires experience providing system support, managing change requests, and maintaining project management tools and documentation.

Key Responsibilities

Project Coordination & Delivery

• Support the planning, execution, monitoring, and closure of technology projects and initiatives.
• Assist Project Managers in managing priorities, resource planning, and strategic project activities.
• Facilitate project governance activities and contribute to roadmap development.
• Monitor project schedules, milestones, and deliverables.

Project Planning & Administration

• Ensure Jira Roadmaps and Plans remain accurate and up to date.
• Coordinate with team members and team leads to manage changing priorities, schedules, and resource allocations.
• Update and maintain project records, tickets, and documentation across Jira and related platforms.
• Conduct regular reviews of workflow queues and project activities.

Stakeholder Engagement & Communication

• Liaise with business stakeholders, technical teams, vendors, and executives to support successful project outcomes.
• Communicate complex technical and project-related issues clearly to diverse audiences.
• Maintain ongoing engagement with key stakeholders and project contributors.
• Provide project updates, status reports, and recommendations as required.

Governance, Risk & Continuous Improvement

• Assist with project governance framework development and implementation.
• Identify project risks and support mitigation activities.
• Facilitate lessons learned sessions and continuous improvement initiatives.
• Support quality assurance and compliance with organisational standards and processes.

Budget & Resource Support

• Assist with project budget planning and forecasting activities.
• Monitor resource utilisation and support project financial tracking.
• Provide input into future capability planning and investment initiatives.

Change Management & Systems Support

• Support change management processes and change request coordination.
• Work closely with system owners to ensure appropriate data formats and transport methods are followed.
• Assist in troubleshooting issues and supporting operational project requirements.

Essential Skills & Experience

Required Experience

• Experience supporting project management activities within a complex ICT environment.
• Demonstrated ability to coordinate multiple project activities simultaneously.
• Experience working within governance, compliance, policy, and procedural frameworks.
• Strong stakeholder engagement and relationship management skills.

Technical Skills

• Strong experience using Microsoft Project.
• Strong proficiency with Microsoft Office Suite.
• Experience using Atlassian Jira and Confluence.
• Experience maintaining project schedules, plans, workflows, and documentation.

Communication & Interpersonal Skills

• Excellent written and verbal communication skills.
• Ability to present information to technical and non-technical audiences.
• Strong stakeholder management and collaboration capabilities.
• Ability to work effectively with senior executives and project teams.

Organisational & Analytical Skills

• Strong planning and coordination skills.
• Ability to manage competing priorities in a fast-paced environment.
• Experience identifying and managing project risks and issues.
• Attention to detail and commitment to quality outcomes.

Desirable Experience

• Previous experience working within an Australian Federal Government environment.
• Experience operating within organisational compliance, governance, and policy frameworks.
• Exposure to technology projects, systems implementations, or digital transformation initiatives.
• Experience supporting change management and project governance functions.

Why Join?

• Contribute to high-profile technology and business initiatives.
• Work alongside experienced project, technical, and executive stakeholders.
• Gain exposure to strategic planning, governance, and engagement activities.
• Flexible working arrangements with opportunities for remote access where approved.

Why Fujitsu?

We are an organization with a strong set of values and a history of respecting fairness and equality, whilst promoting diversity, equity and inclusion. We constantly push ourselves to do better and strive to bring together a diverse mix of perspectives and talents in an inclusive environment, where we encourage our people to bring their full selves to work. We call this Be Completely You.

• We put people first. We believe in the power of diversity to drive innovation and our Work180 accreditation, AWEI (Australian Workplace Equality Index) Gold Employer status and Rainbow Tick certification for LGBTI+ inclusion show that we value an inclusive culture.
• We offer tailored career paths across our global organization to support your professional and personal growth.
• Our customers trust us. We have an excellent reputation across the region and globally.
• Best in class reward and recognition programs flexible work, volunteering leave and more.
• We live our values of aspiration, trust and empathy, all day, every day.

As an inclusive employer, Fujitsu aims to recruit a diverse range of talents to help us achieve our purpose. In line with our diversity, equity and inclusion strategy, we welcome applications from women and gender diverse people; Aboriginal and Torres Strait Islander people; Māori and Pacific people; LGBTI+ people; people with a disability; culturally and linguistically diverse people; and veterans and emergency responders. Applicants who identify as transgender or gender diverse can contact [email protected] for a copy of our Frequently Asked Questions to assist with the recruitment journey. For all other general inquiries, please contact [email protected]

If you dont tick every box in this job description, please dont rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity, rather than ticking boxes so if this resonates with you, then please apply. For more information, please email [email protected].

Search Firm Representatives Please Read Carefully

Fujitsu does not accept unsolicited assistance from search firms for employment opportunities. All CVs or resumes submitted by search firms to any employee at our company without a valid written agreement in place for this position will be considered the sole property of our company. No fee will be paid if a candidate is hired by Fujitsu due to an agency referral where no existing agreement is in place with the Fujitsu Talent Acquisition Team. Where agency agreements are in place, introductions must be through engagement by the Fujitsu Talent Acquisition Team.

For Security Cleared Roles - PLEASE NOTE:

Due to the inherent requirements of the role, candidates must be Australian Citizens and hold a minimum Baseline Australian Federal Government Security Clearance. As a consequence of these restrictions and requirements, applicants may be adversely impacted if they are not Australian citizens, are dual nationals, hold citizenship from proscribed countries or are not of Australian national origin. Please refer to Discrimination (Fujitsu Australia Limited) Exemption 2017 (No 1) Notifiable instrument NI2020-672 (ACT).