BALA Operations (Temp)

Job Description

Who We Are

Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service.  Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal. Together we are building a place of belonging.

At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.

Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.

Job Summary

This temporary position provides administrative support to the Business & Legal Affairs (“BALA”) department in addition to assisting with drafting, reviewing, and negotiating certain BALA contracts.

Who You Will Report to

This temporary position reports directly to the Vice President, Senior Counsel.

Breakdown of What You Will Do

• 85% Administrative Tasks/Contract Administration.
• 15% Contract Review Tasks.

What You Will Do

85% Administrative Tasks/Contract Administration

• Manage contract approval and signature process via Workshare Compare and Docusign.
• Distribute client contracts to Finance.
• Assist with the maintenance of BALA’s contracts database, Laserfiche by:
  • Uploading and coding certain fully-signed contracts with appropriate data identifiers;
  • Updating contract identifiers as needed (e.g., employee departures/team reallocation);
  • Communicating with internal teams on contract statuses.
• Follow up on contract statuses.
• Schedule meetings.
• Assist with formatting documents.
• Assist with obtaining certificate of insurance documents.
• Assist with and run various reports.
• Proofread and send out various legal letters and notices.
• Provide general support to attorneys.
• Other ad hoc administrative tasks, as needed.

15% Contract Review Tasks

• Assist with review and negotiation of non-disclosure agreements for vendors and clients.
• Assist with drafting, review and negotiation of certain client specific in-scope bridges, amendments, and addenda.

Who You Are

• A strong writer and communicator with proficient interpersonal skills.
• An independent worker with a strong sense of ownership and time management.
• Detail oriented with a commitment to follow through and accommodate tight deadlines.
• Can maintain confidentiality and exercise sound judgement when handling sensitive information.
• Strong Microsoft Office skills including Word, Outlook, Excel and PowerPoint.

Experience

At least one to two years of experience in a legal department as an administrative assistant or similar.

Certificates, Licenses and Registrations

A bachelor’s degree from an accredited university is required.

Physical Activity and Work Environment

There are no requirements for physical activity and work environment.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Salary Range: $28.85 to $36.06 an hour. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity. 

Base Pay

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Horizon Media is proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.