AP Clerk (Onsite)

Description

Job Title: Accounts Payable Clerk

Payrate: $19.00 - $23.00, DOE

Department: Accounting

Report To: Accounting Manager

Working Hours: Schedule may vary depending on company needs

Work Location: Office – HQ 2288 Geer Road Hughson

JOB SUMMARY

The Accounts Payable Clerk performs day to day tasks of all payment cycle activities and compiles and maintains accounts payable records. This position works with the Accounts Payable Specialist and provides financial, administrative, and clerical support to ensure invoices are processed, verified and reconciled according to established policies and procedures in an efficient, timely and accurate manner.

ESSENTIAL FUNCTIONS

• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Reports sales taxes by calculating requirements on paid invoices.

• Protects organization's value by keeping information confidential.

• Sort and match invoices with pertinent back up.

• Post invoices in SAGE and prepare for upcoming payment.

• Inquire with managers on invoice approvals.

• On a weekly basis, uploading Credit Card charges to expense system for employees to view and itemize daily expenses.  

• Make copies of any fixed asset or use tax invoices.

• Vendor file maintenance and W-9 folder.

• Correspond with vendors and respond to inquiries.

• Use purchasing portal as a means of invoice back up.

• Organizing accounting records in storage (labelling/pulling old boxes to shred).

• Perform such other duties as the Controller, Accounting Manager, or AP/AR Supervisor may deem necessary.

• Follows and ensures adherence to established Grower Direct Nut Co., local, state, and federal regulations and requirements as well as food safety, sanitation, food production and nutritional guidelines.

• Established and ensures adherence to procedures and standards, which are in agreement with these regulations, requirements and guidelines.

Requirements

PHYSICAL DEMANDS

• Will occasionally stand, walk, use hands to finger, handle and feel, reach with hands and arms, talk and hear, taste and smell.  
• Will frequently sit and occasionally climb or balance and stoop, kneel crouch or crawl. 
• Must use both hands for rapid mental muscular coordination, simultaneously.  
• Must be able to reach high and low levels, frequently. 
• Must be able to push/pull/lift with arms below waist/at shoulder/above shoulder level up to 30 pounds frequently. 
• Must lift with arms up to floor to waist, waist to shoulder 30 pounds. 
• Must be able to constantly stand/stoop/walk/bend, up to 12 hrs.  
• Ability to strenuous flex/grip with wrist/hands frequently (15 flexion/minute). 
• Use of keyboard and mouse for extended period.

WORK ENVIROMENT

• May work near moving mechanical parts.  
• May work around wet or humid conditions, in high, precarious places, fumes or airborne particles, outdoor weather conditions, extreme cold (non-weather), extreme heat (non-weather), risk of electrical shock, and/or risk of vibration.

QUALIFICATIONS/SKILLS

1. 3-5 years of Accounts Payable experience

2. MS Office Experience – mid level Excel knowledge a plus

3. MAS Accounting Experience and knowledge of accounting procedures

4. Excellent written, verbal, time management and attention to detail

5. Must be willing to work flexible schedule

6. Bilingual English/Spanish is a plus

7. Ability to understand and interpret vendor invoices, statements, and other purchase requisitions

8. Ability to maintain confidential information

9. Excellent interpersonal skills and problem solving ability

10. Organize and write procedures in a logical/methodical manner

11. Work well in a team environment