Justice Court Specialist- Williams Justice Court (0826)

Under supervision performs specialized office work of moderate difficulty; performs related work as assigned.(Illustrative Only)
• Receives, reviews, processes and distributes confidential and sensitive documents
• Processes documents related to misdemeanor, felony, and civil cases
• Updates electronic records
• Researches records and disburses information
• Records and documents court proceedings
• Receives and processes payments, fees, or bonds
• Compiles reports and summaries of work
• Schedules, gathers materials and prepares agendas for various court hearings
• May issue search or fugitive warrants, and generate warrants and orders to show cause
• May notify attorneys regarding continuances
• Composes, formats and types correspondence, reports and other documents
• May answer incoming phone calls
• May assist other agencies with information and explaining procedures
• May orient and train other staff
• May prepare and maintain accounting and other records
• May handle and account for cash in various amounts
 
Essential functions of this position include: standing, walking, sitting, crouching, stooping, kneeling, reaching and bending to file; working at heights (step ladder) to retrieve files; crawling to reach bottom row files; twisting (working with computers and files); lifting (up to 30 lbs.); Carrying (up to 25 lbs.); pushing/ pulling (up to 25 lbs.) boxes of files; working with and around co-workers and public; dealing with interruptions; repetitive motion (hand-wrist) for typing; repetitive motion (elbow-shoulder) lifting and filing; finger dexterity. Environmental factors include working around noise and heights.

Two years of experience in clerical work; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. 

ADDITIONAL REQUIREMENTS:

Must pass fingerprint clearance.

The ideal candidate has worked in a professional office setting, meeting the public and providing information, has at least 1 year experience in clerical/secretarial /filing duties; detail oriented, experience with data entry, MS word, and computer literate with scanners, printers, email, video conferencing, financial management software and confidences and maintain private sensitive information in a secure manner. Must be able to meet ethical standards for judicial personnel at work and in personal life. Must have clean criminal background and be very dependable.

Preferred Qualifications: Clerical or general office experience - Financial accounting experience, file management skills, public contact skills, computer word processing, document processing, data entry and database management skills, legal or court experience.

This position is non-exempt from overtime.

• Considerable knowledge of:

- Justice Court terms and meanings
- Office practices and procedures
- Rules and procedures of department, including state and federal law
- Word processing, spread sheets and other computer applications
- Business English, spelling and arithmetic

• Skill in:

- The operation and maintenance of a variety of office equipment
- Customer service
- Researching and problem solving

• Ability to:

- Establish and maintain effective working relationships with employees, other agencies and the public
- Work safely and support the culture of workplace safety
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
- Type and perform data entry accurately
- Prepare and maintain complex records and reports

Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.