Inventory & Supply Chain Manager - Administrator III

This position is only open to Colorado state residents.
NOTE: This posting may fill more than one vacancy.

 

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Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.

The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions.  At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.

 

Good Government Starts Here! 

 

Why We Want You:

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us:

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the  Benefits Overview video for details on the benefits offered to employees.

Integrated Document Solutions (IDS) is a full-service, end-to-end document management operation. IDS advises, assists, and supports each agency’s needs, providing a wide variety of cost-efficient document solutions at a professional level.

This position leads and coordinates inventory planning, warehouse logistics, procurement support, and supply chain management to ensure uninterrupted IDS Print and Mail production. This role ensures materials are strategically planned, staged, and available to support daily and weekly production while maintaining inventory accuracy, operational efficiency, and compliance with State procurement requirements. The position serves as the primary liaison and subject matter expert between warehouse, production, procurement, and support teams to align supply chain activities with operational priorities. 

Integrates production planning, inventory data, and operational metrics to improve inventory management, replenishment, and workflow efficiency. Provides technical leadership to staff, leads continuous process improvement initiatives, and utilizes operational data to support inventory planning and decision-making. Operates in a fast-paced production environment and is accountable for maintaining operational continuity and the consistent execution of inventory and supply chain functions. This position provides lead direction to staff but does not have formal supervisory authority.

A summary of the duties and responsibilities will include, but are not limited to, the following:

Inventory Planning and Supply Chain Management 

• Leads and coordinates inventory planning, material staging, and replenishment activities to support daily and weekly production requirements.
• Establishes a cycle count cadence based on usage rates and monitors regularly.
• Collaborates with production, procurement, and operational partners to align inventory and supply chain planning with production priorities and ensure materials are available to meet operational demands.
• Evaluates inventory levels and collaborates with production and procurement to adjust replenishment strategies that minimize shortages, reduce excess inventory, and maintain efficient material flow.
• Oversees the movement of materials from receipt through production while ensuring inventory accuracy, timely delivery, proper storage, and operational efficiency.
• Collaborates with internal partners and cross-functional teams to maintain inventory availability, support operational priorities, and promote continuous operational improvement across IDS production operations.
• Communicates inventory risks, constraints, and operational concerns to appropriate stakeholders.
• Supports audit activities by ensuring inventory processes align with established standards, policies, procurement requirements, and regulatory guidelines.
• Provides technical leadership and day-to-day work direction for inventory and warehouse activities.
• Prioritizes workflow, provides guidance and training, promotes standardized work practices, and serves as a resource for inventory and supply chain operations.
• Provides operational support and assists with warehouse functions as needed to maintain workflow continuity and customer service.

• Coordinates with Procurement to support timely sourcing and replenishment of materials.
• Collaborates with production, procurement, and operational partners to evaluate inventory requirements, support procurement decisions, and maintain material availability.
• Coordinates with vendors, suppliers, and business partners to maintain material availability, resolve supply issues, and support continuity of operations.
• Ensures materials received from suppliers meet established operational and quality requirements to support uninterrupted production.
• Ensures purchasing activities align with State procurement rules, policies, and procedures while supporting operational priorities and supply chain continuity.

• Utilizes inventory management systems and operational data to monitor demand, prioritize inventory activities, and support inventory planning and operational decision making.
• Analyzes inventory trends, production requirements, and workflow data to improve inventory accuracy, anticipate material needs, and support continuous process improvement.
• Process Improvement and Standard Work - Identifies opportunities to improve inventory control, warehouse logistics, and material flow.
• Develops, documents, and implements standardized work practices that improve operational efficiency, inventory accuracy, and consistency.

*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

This position is advertised in line with the Governor’s executive order (Executive Order 2022 015) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description:

H1B3XX

Administrator III

Minimum Qualifications 
Experience Only:

• At least five (5) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to at least five (5) years

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

• Previous State service related to the work assigned to the position

• Experience working in an Material Information System (MIS)

Conditions of Employment:

• A pre-employment criminal background check will be conducted as part of the selection process.

• Department of Revenue Tax Check

Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.

Appeal Rights:

An applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website,https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal [email protected]