Office Coordinator

We are looking for a proactive and organised Office Coordinator to oversee the smooth day-to-day running of our office. This role is ideal for someone with previous office coordination/administration experience who takes pride in creating a well-organised, efficient, and welcoming workplace. 

Key Responsibilities 

• Manage the day-to-day operations of the office to ensure the office is well-maintained, safe, and in good working condition. 

• Oversee office cleanliness and coordinate with cleaning staff to maintain a high standard of hygiene. 

• Monitor and manage office supplies, placing orders as needed to avoid shortages.

• Work closely with the HR Manager to ensure smooth onboarding of new employees, including workspace setup and coordination. 

• Assist with travel arrangements, including flights, accommodation, and itineraries. Support the planning and coordination of company events and team activities. 

• Support HR manager in maintaining health and safety standards, ensuring compliance with relevant regulations and internal policies. 

• Act as a point of contact for office-related queries and external vendors.

• Coordinate maintenance and repair work when necessary. 

• Help establish, improve, and document office processes and procedures.

• Assist with ad hoc office-related and administrative tasks as required. 

Requirements 

• 3 years of ongoing previous experience managing day-to-day office operations.

• Strong organisational and multitasking skills. 

• Good communication and interpersonal abilities. 

• Ability to work independently and collaborate with cross-functional teams.

• Attention to detail and a proactive problem-solving approach. 

• Familiarity with health and safety practices in an office environment is an advantage.