Secretary (Senior Management Office)

[What the role is]

Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.

[What you will be working on]

Executive Support

• Personal Assistant to Chairman (BOG) and two Senior Directors.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle first level enquiries from public, colleagues, students and parents.
• Handle confidential correspondence and documentation.

Office Management

• Oversee the Chairman’s office space, ensuring cleanliness and operational readiness of equipment and facilities.
• Jointly manage Huddle’s office space with other Secretaries, including asset management and budgets.
• Works as a team with other Secretaries and cover each other’s duties when required.

Events & Administrative Support

• Assist in organizing BOG-related events (e.g. lunches & visits).
• Support claims and asset-related matters for Chairman and Senior Directors.
• Maintain accurate records and ensure compliance with organizational policies.

[What we are looking for]

• Prior experience in secretarial or administrative support roles is preferred.
• Strong organizational, time-management skills and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office and scheduling tools.