Alumni Relations & Advancement Manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Advancement Manager

Job Summary:

Are you excited to make a lasting impact and engage a global network of 9,000+ Badger Pharmacy alumni? Would you like to create opportunities for our students—the next generation of healthcare practitioners, scientists, and leaders—to thrive? The School of Pharmacy seeks a relationship-driven Alumni Relations & Advancement Manager to support the school’s Advancement Program. This role:

• Serves as a critical connector for program alumni & friends of the school who are deeply committed to the success of current students, as well as the teaching, research, and service mission of the School of Pharmacy. 

• Develops and evaluates creative, community-centered programming and robust donor stewardship practices to connect alumni across distinct career stages and professional disciplines with current students, faculty, and the campus community. 

• Leads in planning, implementation, marketing, and data-driven assessment of alumni engagement events and fundraising campaign strategies in collaboration with the School’s Advancement Team.

• Coordinates campaigns and solicitations in close partnership with the Wisconsin Foundation and Alumni Association (WFAA) utilizing data and engagement trends to inform their strategic approach. 

• Supports influential advisory and volunteer boards, such as the School’s Board of Visitors (BoV).

• Collaborates with organizations such as the Pharmacy Alumni Association (PAA) Executive Board.

• Monitors event budgets and ensures alignment with institutional policies.

• Optimizes internal workflows by structuring meeting agendas, logging key decisions, and tracking project action items. 

• Ensures accurate and complete alumni database records.

Apply today to serve as the Alumni Relations & Advancement Manager at the University of Wisconsin-Madison School of Pharmacy!

Key Job Responsibilities:

• Collaborates with unit leadership to deliver directed program messaging to internal and external audiences

• Evaluates advancement strategy effectiveness and provides recommendations for improvement

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Plans and directs staff implementation of advancement initiatives and programs in alignment with the strategic plan

• May serve as the unit liaison to internal and external stakeholder groups providing organizational information on business-relations issues, opportunities, and activities and representing the interests of the unit

• Identifies, promotes, and maintains external partnerships

Department:

Join a dynamic team at the forefront of shaping the future for Pharmacy Badgers at a top-10 School of Pharmacy in the United States! As the Alumni Relations & Advancement Manager, you will report directly to the Associate Dean for Advancement (ADA) and serve as a leader within the School’s Advancement Team. In this high-impact role, you will collaborate closely with the Director of Development (DoD), Associate Director of Development (ADoD), and the University of Wisconsin Foundation and Alumni Association (WFAA) development team. You also will collaborate with the Dean’s Office for event planning and coordination as well as the School’s Marketing and Communications team. In addition, you will support the School’s Board of Visitors and Pharmacy Alumni Association (PAA) in their initiatives to support student success. Together, we will drive the creative planning of high impact alumni engagement initiatives and major campaign strategies that move the School of Pharmacy forward. ​

Compensation:

Qualified candidates can expect to earn between $75,000 and $85,000. Candidates who are highly qualified may earn between $85,000 and $95,000. Exceptionally qualified candidates with additional education, experience, and/or specialized skills may be considered at a higher salary.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through the Wisconsin Retirement System (WRS). ​

Required Qualifications:

• Excellent verbal and written communication skills, including demonstrated ability to present information to diverse audiences

• Effective interpersonal and collaboration skills

• Strong organizational abilities, including experience streamlining project workflows

• Experience in creating and executing creative outreach strategies

• Established understanding of advancement, donor stewardship, and fundraising best practices

• Ability to work independently, manage priorities, and problem-solve effectively

• Proven integrity in maintaining accurate data 

• Technical agility and comfort navigating large databases; experience with using data analytics to evaluate engagement trends, run reports, and make strategic decisions

Preferred Qualifications:

• Exceptional relationship-bridging experience, including a proven ability to identify intersections across diverse stakeholder groups, connect disparate networks, and foster meaningful collaborations

• Extensive experience with event planning and management

• Prior professional experience within a higher education or university foundation setting, with a demonstrated understanding of how to navigate institutional structures and build relationships within a campus ecosystem

Education:

Bachelor's degree required, higher degree preferred

How to Apply:

BOTH a resume and cover letter are REQUIRED. Please upload both documents as a SINGLE PDF file.

Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well. References will only be collected from finalists for the position.

The application reviewers will be relying on written application materials to determine who may advance to interviews. Incomplete applications may not be considered for the position. 

Please note, the selected applicant is responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment.

Click the “Apply” button to start the application process. PLEASE upload both required documents as a SINGLE PDF.

Contact Information:

For issues with your application, please contact Allison Miller at [email protected]. ​

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.