Freight Department Specialist

Petroleum Traders Corporation is seeking a motivated, detail-oriented individual to join our Freight Department. The ideal candidate will have strong negotiation, communication, organization, and problem-solving skills, with the ability to multitask and adapt quickly in a fast-paced, constantly changing environment.

This position plays an important role in supporting our freight operations, carrier network, supply chain, and internal departments.

Responsibilities

• Supply departments with accurate and timely carrier freight rates.
• Negotiate freight rates with carriers and evaluate competitive pricing.
• Set up and maintain freight rate tables across multiple locations.
• Maintain and update fuel surcharge tables.
• Research, evaluate, and vet new carriers.
• Set up new and existing carriers at multiple locations.
• Obtain, update, organize, and electronically file carrier agreements and related documentation.
• Audit carrier information, loading numbers, and related terminal activity for accuracy.
• Perform daily insurance audits to ensure carriers maintain current coverage with no lapses.
• Resolve loading, allocation, and carrier-related issues.
• Troubleshoot problems that may affect freight operations and the overall supply chain.
• Provide administrative support to Supply, Sales, Logistics, and other internal departments.
• Communicate effectively with carriers and internal team members to resolve issues and maintain efficient operations.
• Perform other freight and administrative duties as needed.

Qualifications & Requirements

• Ability to adapt to a fast-paced environment with rapidly changing priorities.
• Highly organized with strong attention to detail and the ability to meet deadlines.
• Self-motivated and able to work independently with minimal supervision.
• Ability to multitask, prioritize assignments, and manage competing deadlines.
• Strong negotiation and problem-solving skills with the ability to think outside the box.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Proficiency with Microsoft Word and Excel.
• Strong analytical and organizational abilities.
• Ability to maintain accurate records and documentation.
• Ability to work overtime when needed.

Work Environment

This is a full-time, on-site position. The successful candidate must be comfortable working in a fast-paced freight environment where priorities and market conditions can change quickly.