Shipping Executive

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.

Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

The Shipping Executive will be responsible for managing and executing all shipping-related activities, including inbound and outbound logistics, courier tracking, documentation, and compliance. This role requires a proactive and detail-oriented professional with strong coordination skills and a solid understanding of international shipping procedures.

Key Responsibilities
Shipping Operations:

• Handle inbound and outbound shipments, including courier tracking and updates.

• Plan and coordinate import/export shipments via sea and air freight.

• Manage Letter of Credit (LC) documentation and ensure timely submission.

• Order and coordinate packing materials (e.g., wooden crates) based on shipment specifications.

• Track outbound shipments and maintain accurate tracking sheets.

• Monitor delivery timelines and resolve delays or issues proactively.

Documentation & Compliance:

• Prepare and issue delivery orders, invoices, shipping marks, and other related documents.

• Ensure compliance with customs regulations, import duties, sales tax, and relevant authorities (e.g., MIDA, CJP2).

• Maintain accurate records and ensure all documentation is audit-ready.

Coordination & Communication:

• Liaise with freight forwarders, customs agents, and internal teams to ensure smooth logistics flow.

• Communicate effectively with stakeholders to provide shipment updates and resolve issues.

Continuous Improvement:
Identify opportunities to streamline shipping processes and reduce costs.
Support logistics projects and initiatives as assigned.

Qualifications:
Diploma or Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field.
3 - 5 years of relevant experience in shipping or logistics operations.
Strong command of English (written and spoken).
Proficient in Microsoft Office; SAP knowledge is a plus.
Familiarity with international shipping regulations, Incoterms, and LC documentation.
Understanding of customs procedures, import/export duties, and local regulatory bodies.

Gutor is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.