Meeting Compliance & Disclosure Specialist

We aspire to be the premier research-intensive biopharmaceutical company. At our company, we are at the forefront of research to deliver innovative health solutions that advance the prevention and treatment of diseases in people and animals. Join our team and use the power of leading-edge science to save and improve lives around the world. 

Responsibilities 

• Perform Supplier Governance meeting and congress agency compliance activities including but not limited to annual compliance awareness training certification, onboarding and offboarding of agents, maintaining access control documentation, and other system access needs 

• Conduct Post Meeting Audit Compliance review and execution of aleatory sample of events to assess the accuracy of the compliance guidelines to be followed by the MPAs including indirect transfer of value reporting, budget accuracy, approvals, and all the supporting documentation 

• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process 

• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results 

• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies 

• Handle inquiries as needed 

• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers 

• Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems 

• Assist in conducting training to educate local markets 

• Effectively manage and prioritize workload efficiently and accurately 

• Timely resolve customer queries while maintaining a positive customer service culture 

Qualifications 

Required 

• Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines 

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration 

• Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint) 

• Effective communication (internal & external) skills both written and spoken in English 

• Strongly detail-oriented and process improvement orientation 

• Basic understanding and practical knowledge of processes in finance 

• Ability to work independently and collaboratively within a geographically dispersed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness 

• Strong communication, interpersonal, and organization skills required 

• Positive and proactive attitude, can-do mindset, problem-solving and analytical skills 

Preferred 

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now 

• Experience working in a Big 4 or similar audit environment 

• Ability to navigate through change or uncertainty 

• Results-oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication 

• Broad knowledge and understanding of most meeting types, familiarity with congresses/conventions, travel, and payments, and up-to-date knowledge on internal procedures, guidelines, and policies within our company 

• Experience in a global environment setup 

What we offer

• Exciting work in a great team, global projects, international environment
• Opportunity to learn and grow professionally within the company globally
• Hybrid working model, flexible role pattern
• Competitive salary & incentive pay
• Pension and health insurance contributions
• Internal reward system and referral scheme
• 5  weeks annual leave, 5 sick days, 15 days of certified sick leave paid above statutory requirements annually, 40  paid hours annually for volunteering activities, 12 weeks of parental contribution
• Cafeteria for tax free benefits according to your choice (meal vouchers, sport, culture, health, travel, etc.), Multisport Card
• Vodafone, Raiffeisen Bank, Foodora, and discount programmes

Ready to take up the challenge? Apply now! 

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