Procurement & Projects Coordinator

First Review Date: August 14, 2026

Qualified internal applicants may receive first consideration. If the position is not filled through the internal recruitment, applications received by 11:59 pm on August 13, 2026 will be included in the initial external first review.

The City of Kennewick is seeking an experienced Procurement & Projects Coordinator to lead complex public procurements, contract administration, and facilities-related projects. This leadership role serves as the City's technical expert for advanced procurement activities while providing guidance, coordination, and strategic support across multiple departments.

CORE VALUE STATEMENT 

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee.  We value integrity, inclusiveness, stewardship and communication.   We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. 

SAFETY STATEMENT 

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan.  This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers.  Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

CLASSIFICATION SUMMARY 

Under general direction of the Manager or designee, this position performs advanced professional procurement, contract administration, and complex project coordination. This classification serves as the City's technical subject matter expert for intricate public procurements and public works contracts. The role exercises substantial independent judgment in managing the formal lifecycle of high-value bids, quotes, and Requests for Proposals (RFPs). Additionally, this position provides senior-level contractual oversight and administrative alignment to the Facilities division for public works improvements, building infrastructure, and master service agreements.

This role serves in a lead capacity, establishing priorities, reviewing work, and providing technical guidance to lower-level procurement staff. It is a single level classification and is not part of a series.

WORK SCHEDULE
The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is exempt under the FLSA.The following list reflects the essential duties and responsibilities of this classification but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as apparent or assigned. 

• Support the mission and goals of the City in serving our customers and foster a positive environment by personally choosing behavior aligned with our values and rules of conduct.
• Professional customer service using verbal, electronic and written communication with co-workers, City staff and vendors to provide routine assistance.

Leadership & Staff Coordination:

• Leads daily functional procurement activities and serves as the primary technical resource for complex City purchasing initiatives.
• Coordinates and reviews the work of the Procurement & Contract Specialist and other staff to ensure accuracy, compliance, and procedural alignment.
• Establishes workflows, sets task priorities, and provides mentoring and technical guidance on complex public procurement frameworks.
• Performs quality control reviews on procurement documents, specifications, and evaluation forms before public release.

Advanced Procurement & Contract Administration:

• Designs, executes, and manages advanced solicitation methods for complex, high-dollar procurements and projects by determining the appropriate solicitation type.
• Reviews and writes complex scopes of work, technical specifications, contract terms, and public advertisements.
• Reviews, analyzes, and scores formal solicitations for best value, responsiveness, and legal contract compliance.
• Manages the procurement process from initial creation of solicitation to final contract closeout, ensuring project documentation adheres to legal requirements.
• Performs comprehensive contract administration functions, drafts master legal agreements, amendments, and change orders.
• Creates unique procurement documents and innovative methodologies to address specialized or high-dollar project needs.
• Interprets and applies complex procurement concepts, administrative policy, and State and Federal laws pertaining to municipal compliance; consults with legal counsel as required.
• Evaluates and makes strategic recommendations for changes to City policy, bid parameters, and contract terms in accordance with statutory updates.
• Maintains, creates, and updates City-wide procedural documents, procurement policy, and master contract templates.
• Identifies and recommends new cost savings strategies from rigorous economic research and value analysis.
• Assists in the preparation of program budgets by providing data analysis, complex estimates, and financial projections.
• Manage multi-departmental corporate programs, including copier systems, cellphones, uniforms, and strategic surplus disposal.
• Coordinates with city departments to identify, consolidate, and maximize contracting opportunities.
• Provides complex training and technical software guidance to staff, vendors, and the public on modern procurement applications.
• Resolves critical product, pricing, or tracking discrepancies; expedites overdue or delayed orders.
• Leads the functional and technical requirements of enterprise software and hardware systems used in tracking inventory and order fulfillment.

Facilities Division Project Coordination:

• Provides high-level project oversight and contract strategy for public works, capital improvement procurements, and facility building infrastructure renewals.
• Monitors project risks, schedules, and contractual parameters across major municipal facility renovations, structural upgrades, and public works improvements.
• Oversees contractor compliance, project-specific onboarding, and delivery frameworks to ensure strict adherence to timelines.
• Coordinates and processes facility-related work authorizations, master service agreements, comprehensive change orders, and submittal files.
• Validates and audits complex multi-phase contractor invoices against verified operational milestones prior to accounts payable authorization.

This position requires a Bachelor’s degree in Business, Accounting, Finance, Construction Management, Project Management, or a closely related field and four (4) years of increasingly responsible experience in procurement, contract administration, or capital facilities project environment; or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills, and abilities to perform the duties listed above.     

The City of Kennewick will provide preference to candidates with experience leading complex public works procurements, managing formal RFP processes, or overseeing capital facility project compliance and/or public entity experience.

Additionally, candidates must meet the following requirements:

• Must pass a criminal background investigation.
• Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.

Comprehensive Knowledge Of:

• Advanced principles, federal/state laws, and best practices governing municipal procurement, public works, and facilities construction contracting.
• Complex contract structures, risk management practices, and project delivery frameworks.
• Modern enterprise resource planning (ERP) systems, electronic sourcing tools, and digital records management platforms.
• Principles and techniques of project oversight, scheduling, and milestone tracking.
• Methods of professional technical instruction, staff work review, and operational leadership.

Ability To:

• Lead, mentor, coordinate, and formally review the work of professional and technical staff.
• Exercise independent judgment and decisive action in high-risk, high-dollar public contract negotiations.
• Analyze complex technical proposals and draft airtight scopes of work, specifications, and master legal agreements.
• Establish and maintain highly collaborative working relationships with city staff, external service partners, and regulatory compliance agencies.
• Manage fluid, competing priorities under rigid statutory deadlines.

PHYSICAL REQUIREMENTS
To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force.