Payroll & Employee Benefits Specialist

Description

Under supervision of the?Controller, the?Payroll?& Employee Benefits Specialist?will process?payroll, prepare payroll journal entries for posting,?update employee payroll records, enroll staff in benefit plans, and?participate?in the month-end?and?year-end accounting closing procedures. Provides excellent customer service to management, employees, and external businesses. Handles all payroll and benefit matters with confidentiality. Understands and implements WCHC’s mission?in all activities. 

Duties/Responsibilities: 

• Responsible for organization-wide payroll processing on a bi-weekly basis.?Verification of timecards, pulling/saving all payroll?reports?and?preparation?of the payroll journal vouchers (JVs) for posting.? 
• Updates employee payroll records as staff enter requests into payroll system.? 
• Responsible for benefits enrollment, including enrolling new hires into benefit plans, cancelling staff?benefit?enrollments upon separation, and coordinating annual benefit open enrollment.? 
• Reconcile?payroll asset and liability accounts?monthly.? 
• Update active employee list on retirement plan administration website at least on a quarterly basis.? 
• Prepare payroll Journal Vouchers (JVs) as part of?month-end closing process.?? 
• Reconcile Paid Time Off (PTO) liability account at least on a quarterly basis.?? 
• Assist?with preparation of the annual Schedule of Expenditures of Federal Awards (SEFA)?? 
• Assist?with grant reconciliations as they relate to personnel expenses for grant reporting.?? 
• Reconcile?vendor benefit bills.?Communicate?with vendors when bill adjustments need to be made.?? 
• Work closely with Human Resources (HR) department to make sure Personnel Action Notices (PANs) are on file for each employee as personnel changes come up.?? 
• Assist?controller with annual budget preparation. Provide budgetary planning for wages, benefits, and tax expenses. Help controller?determine?from a budgetary perspective when?to add?new positions to the organization.? 
• Build?a strong relationship with the HR department. Communicates with HR when employee benefits have started or ended.?Assist?employees with COBRA enrollment.?? 
• Has positive communication with former employees who request help with payroll, benefits, or retirement plan information.? 
• Provide?verifications?of employment as needed.  
• Participate in ad hoc projects as directed by the controller, including the annual financial audit, annual 401K audit, and HRSA Service Area Competition (SAC) application.?? 
• Participate in ad hoc projects as directed by the controller including the annual Medicare cost report, HRSA On Site Visit, annual financial audit, annual 401K audit, and HRSA Service Area Competition (SAC) application.?  
• Seek?opportunities for professional development.? 
• Other duties as assigned.?

Requirements

Requirements: 

• Associate’s degree in accounting or finance.  
• Two years of payroll processing and employee benefits experience.  
• Excellent written and verbal communication skills? 
• Exceptional organization and time management skills.  
• Excellent?Microsoft Excel skills.  
• Ability to work in a fast-paced environment and successfully manage multiple?objectives?at one time.  
• Thorough attention to detail. 
• Ability to be flexible and adaptable to changing priorities and processes.  
• Ability to?maintain?confidentiality. 

Education and/or Experience and Qualifications: 

• Non-violent crisis intervention training class completed within 6 months of hire.  
• BLS certification obtained within 6 months of hire 

Immunizations Required: 

• TB (test upon hire)  

Physical Requirements: 

• Prolonged periods sitting at a desk working at a computer. 
• Able to lift 15 pounds occasionally. 
• Able to travel as needed. 

Benefits: 

• Competitive PTO Accrual (up to?193 hours?of PTO accrual each year to start).  
• 7 Paid Holidays (You must be scheduled to work the holiday to qualify for holiday pay).  
• Medical/Dental/Vision?(100% employer paid).  
• 401K Retirement Plan?(6% match).  
• Options for?long-term?disability.  
• $50,000 Life Insurance Policy?(options for?additional?voluntary life).  
• Additional?Voluntary Critical Illness, Accident, and Hospital Indemnity coverage is available.  
• Employee Assistance Program (EAP).  
• Downtown Health and Fitness gym membership discount.  
• Headspace?Care employer paid membership.