Administrative Personal Data Assistant

The Administrative Personal Data Assistant at Traynor's Volvo focuses predominantly on managing and administering personal data, ensuring the privacy, security, and accurate processing of confidential information. The position plays a pivotal role in our Vehicle Repair and Sales department supporting day-to-day operations to promote efficiency, accuracy and confidentiality in managing our customer's and staff's personal data. Responsibilities: Ensure secure and strategic management of customer and employee personal data, with a keen eye for detail to minimize errors. Work closely with the operational team, managing the routine tasks like updating the information in the system, attending customer enquiries etc. Collaborate with management and other departments regarding any potential data privacy concerns, data breaches, and complaint management. Assist in ensuring that the company operates within applicable data privacy regulations and comply with the GDPR guidelines. Perform regular audit checks to identify and correct any data inaccuracies. Prepare, manage and update data reports regularly for senior management’s review. Qualifications: Candidates should be detail-oriented, with strong capabilities in problem solving, independent judgement, and decision making. Prior experience in data management is required, preferably in the automotive sector. Familiarity with GDPR and other related data protection laws and practices. Proficiency in using data management software and tools is mandatory. A background in administration or a related field, or equivalent work experience would be an added advantage. A high level of commitment to maintaining confidentiality, integrity, and discretion when dealing with sensitive data. Strong organizational, time management, and communication skills. Benefits: Opportunity to work in a well-reputed, dynamic, and growing organization. Access to company-wide recognition and reward schemes. Continuous professional development through various training opportunities. Access to health and wellness programs to promote employee well-being. Generous holiday entitlement, allowing for work-life balance. Be part of a company which values high standards and ethical practices. In sum, the Administrative Personal Data Assistant is instrumental in maintaining Traynor's Volvo commitment to the highest standards of data privacy and security. As an individual driven by detail orientation and ownership, you will enhance our team's capabilities and play a role in our ongoing success.