Clerk Bilingual/English & Spanish

DEFINITION:

Under close supervision, performs routine, repetitive clerical work 

involving the processing of documents in a variety of functions. 

does other related duties as required.     

NOTE:  Incumbents may be required to utilize keyboard equipment 

to input and/or retrieve information on a computer console, typewriter 

or other key entry device used by the agency.  Keyboarding/typing 

duties may or may not be assigned, depending on the needs of the 

employing agency.   Incumbents are not expected to perform 

keyboarding/typing tasks with the speed and accuracy required of 

a Keyboarding Clerk.   

NOTE: The examples of work for this title are for illustrative purposes 

only.  A particular position using this title may not perform all duties 

listed in this job specification.   Conversely, all duties performed on 

the job may not be listed.

NOTE: Appointments may be made to positions requiring 

bilingual skills.

01248 - Bilingual in Spanish and English

SPECIAL SKILL

Applicants must be able to read, write, speak, understand, or 

communicate in Spanish and English sufficiently to perform 

the duties of this position.

DISTINGUISHING CHARACTERISTICS:

Positions in this title perform routine clerical work within a structured 

work setting.  Duties are performed using well-established operating 

procedures.  Incumbents work under very close supervision and 

clearly defined guidelines.   The exercise of independent judgment 

is limited due to the nature of work.       

Positions reside in various State and Local government departments/

agencies, and may perform uncomplicated and/or repetitive clerical 

tasks specific in a County or Municipal department/agency 

(e.g. municipal courts, libraries, election offices, tax collection/assessment, 

code enforcement, administrative or personnel offices, hospitals, recreation 

offices, and other regulatory agencies.)  

EXAMPLES OF WORK:

Receives, screens, reviews and verifies documents.  

Reviews and checks assigned reports, applications, and other documents 

for corrections and completeness, refers problems to a lead worker or 

supervisor for resolution.

Opens, time stamps, sorts, numbers, and distributes mail.

Maintains prepared mailing lists.

Sorts, indexes, and files checks, cash stubs, vouchers, requisitions 

and other materials, numerically, alphabetically, or according to other 

predetermined classification; maintains such files.

Receives applications, documents, forms and fees; screens, sorts 

and assembles this information for further processing.  

May wrap packages for shipment by mail or express.

Assembles materials for distribution.

Hand stamps letters, papers, and other documents.

Fills in and checks form letters, circulars, and forms as directed.

Compiles information and/or numerical data.  

Provides general, routine information in person and over the telephone. 

refers complicated or non-routine inquiries to appropriate staff.

May enter and/or retrieve information on a computer terminal.  

May occasionally perform keyboarding/typing duties, but not as the 

primary function of the position.   

May assist in requisitioning, storing, and distributing office supplies.

May assist in preparing and verifying payrolls and make simple 

arithmetic calculations.

Schedules administrative proceedings; may process requests for 

scheduling changes.

May transfer information onto forms, form letters, cards, envelopes, 

labels, charts and transmittals.

When assigned to a court, learns to prepare the docket (or schedule) 

of cases to be called and to contact witnesses, attorneys, and other 

parties to collect or provide information; learns to call court to order, 

administer oaths to jurors, witnesses, court officers and others, announce 

postponements, and adjourn court; assists the judge both on the bench 

and in the chambers.   

When assigned to a tax office, learns to compute and record 

tax payments.

When assigned to a finance or tax office, learns to perform 

specialized clerical work involving the preparation and maintenance 

of assessment rolls and records.   

When assigned personnel duties, learns to process personnel 

action forms, maintain personnel records and gather sensitive 

or confidential information or data.  

Operates various types of office and mail processing machines 

such as a keyboard equipment, calculators, computer printers, 

sorter, photocopier, fax machine, stamping machine, labeling 

machine, etc.; may perform simple maintenance tasks such as 

adding toner, paper or changing ribbons.  

Prepares routine reports or assists in the preparation of reports 

by gathering data, tabulating results, and/or preparing simple charts.  

Maintains records and files.

Will be required to learn to utilize various types of electronic and/or 

manual recording and information systems used by the agency, 

office, or related units.

REQUIREMENTS:

LICENSE:

Appointees will be required to possess a driver's license valid in 

New Jersey only if the operation of a vehicle, rather than employee 

mobility, is necessary to perform essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of office routines, equipment, and practices after a 

period of training.

Ability to comprehend established office routines and department 

regulations.

Ability to organize assigned clerical work and develop effective 

work methods.

Ability to make simple arithmetic calculations and tabulations.

Ability to understand, remember, and carry out oral and written 

directions.

Ability to perform tasks accurately within prescribed time frames.  

Ability to work effectively with associates, superior officials, and 

members of the public concerned with the work of the department.

Ability to sort, index, file, and pull varied types of materials using 

an established filing system.

Ability to operate and perform routine maintenance on office 

machines and other equipment.

Ability to utilize various types of electronic and/or manual recording 

and information systems used by the agency, office, or related units 

after a period of training.

Ability to read, write, speak, understand, and communicate in English 

sufficiently to perform duties of this position.  American Sign Language 

or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they

can perform essential functions of the job with or without reasonable 

accommodation.  If the accommodation cannot be made because it 

would cause the employer undue hardship, such persons may not be 

eligible.