Job Title: GRN Administrator
Salary: Competitive and dependent on experience
Location: IES HO, Levenshulme, M19 3BJ
Contract: Permanent / Full Time

About IES

IES Utilities Group is a leading UK utility provider delivering end-to-end multi-discipline solutions. Our teams operate across Power, Gas, Water, Telecoms, District Heating and Renewables, providing survey, design, construction and maintenance services nationwide.

With a commitment to innovation, safety and sustainability, IES supports clients in building and maintaining resilient, future-ready infrastructure networks across the UK.

About the Role

Due to continued growth, we are looking for a proactive and organised GRN Administrator to join our Accounts Payable team based at our Manchester Head Office.

The successful candidate will play a key role in supporting the efficient operation of the Accounts Payable function by ensuring that Goods Received Notes (GRNs) are processed accurately and in a timely manner. This is a critical position that helps facilitate supplier payments, supports strong supplier relationships and contributes to the overall financial control environment of the business.

Working closely with operational teams, procurement colleagues, suppliers and Accounts Payable staff, you will ensure that all goods and services received are appropriately recorded against purchase orders, enabling invoices to be matched and processed efficiently.

This role is ideal for someone who is highly organised, detail-oriented and enjoys working collaboratively with colleagues across multiple departments.

Key Responsibilities

Goods Receipt Processing

Process Goods Received Notes (GRNs) accurately against approved purchase orders.
Verify receipt of goods and services through supporting documentation including delivery notes, proof of delivery (POD) and confirmation from internal stakeholders.
Ensure all GRN records are entered into company systems in a timely manner.
Maintain accurate and auditable records of goods and services received.

Supplier and Internal Liaison

Follow up outstanding or missing GRNs with suppliers and internal requisitioners.
Liaise with operational teams, project teams and budget holders to obtain the information required for invoice processing.
Build and maintain positive working relationships with suppliers and internal departments.
Respond promptly to enquiries relating to purchase orders, deliveries and goods receipts.

Query Resolution and Reconciliation

Investigate discrepancies between purchase orders, delivery records and invoices.
Raise and track queries with the relevant departments until resolution.
Assist in identifying and resolving issues that may delay supplier payments.
Escalate unresolved issues to the Head of Accounts Payable where appropriate.

Reporting and Administration

Maintain accurate trackers and reporting tools to monitor outstanding GRNs.
Provide regular updates on progress, issues and key metrics to the Head of Accounts Payable.
Support month-end and year-end financial processes by ensuring GRNs are up to date and accurately recorded.
Assist with continuous improvement initiatives within the Accounts Payable function.

Compliance and Controls

Ensure all activities comply with company policies and financial controls.
Support audit requirements by maintaining complete and accurate documentation.
Follow company processes relating to procurement, purchasing and invoice management.
Promote accuracy, accountability and attention to detail across all areas of responsibility.

Experience and Qualifications

Essential

Strong attention to detail and commitment to accuracy.
Excellent organisational skills with the ability to manage multiple priorities.
Good communication skills and confidence when liaising with colleagues and suppliers.
Proficient in Microsoft Office applications, particularly Excel and Outlook.
Ability to work effectively both independently and as part of a team.
Positive attitude with a willingness to learn new systems and processes.

Desirable

Previous experience within an Accounts Payable, Finance Administration, Purchase Ledger or Procurement Support role.
Experience processing Goods Received Notes (GRNs).
Familiarity with purchase order systems and invoice matching processes.
Experience working within the utilities, construction, engineering or infrastructure sectors.
Knowledge of ERP or finance management systems.

What We Offer

Competitive salary and benefits package.
Company pension scheme.
Ongoing training and development opportunities.
Supportive and collaborative working environment.
Opportunities for career progression within a growing utilities business.
The opportunity to contribute to the continued success and growth of IES Utilities Group.