Deputy County Clerk/Accounts Payable

The Newaygo County Clerk is seeking a highly efficient individual to fill the full-time Deputy Clerk position.  The selected candidate's main responsiblity will be to process accounts payable for the various County departments, so excellent computer and customer service skills are a must!  The County Clerk has numerous responsibilities including but not limited to vital records, elections, clerk of the board of commissioners, etc.  Given this, the selected candiate will also have the opportunity to learn about these areas and work with various county officials.  If you enjoy attention to detail and learning about the county government, this is the job for you.

If you are seeking to make a difference within our community, you are encouraged to apply. Newaygo County is a great place to work and grow and a generous fringe benefit package is offered which includes employer sponsored retirement plan and health insurance with no payroll deduction.

• Serves as primary accounts payables clerk. Serves as general office support and backup in assisting customers at the counter and on the telephone.  Provides administrative support to all positions in the County Clerk’s Office.
• Collects invoices from all County Departments and is responsible for coordinating with the Departments to ensure validity of account numbers and proper authorization on invoices submitted for payment pursuant to County Policies.
• Interacts with the County Treasurer’s Office before processing department’s accounts payable requests and mails checks upon approval of the Board of Commissioners.
• Serves as secondary point of contact for the County Clerk’s Office.  Interacts extensively with the public in person, on the telephone or electronically.   Responds to customer requests regarding birth, death and marriage records and concealed pistol requests.   Directs incoming calls to office staff and other units of government, both internal and external.
• Assists in preparing and processing various documents such as marriage licenses, assumed names and co-partnerships by typing, recording, indexing, filing, and issuing information by counter service, correspondence, or telephone.
• Assists in the compilation and updating of the annual Newaygo County Directory.

EDUCATION: High school diploma or equivalent in addition to some advanced coursework in data processing, data management and accounting.

EXPERIENCE: Two or more years of administrative office experience providing familiarity with data processing, basic accounting, customer service and general office procedures.

SKILLS/REQUIREMENTS: 

• Strong organizational skills
• Excellent customer service skills
• Excellent computer skills
• Must possess a notary certification for county purposes only

Please submit a cover letter, resume and 3 professional references.