Assistant Property Manager

Overview

The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s). The Assistant Property Manager will be accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.

 

LOCATION: Corporate Office, 7101 Wisconsin Ave, Suite 700, Bethesda, MD 20814

Responsibilities

• Facilitates the overall management of building repairs and preventative maintenance operations.  Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention, injury prevention programs, and compliance with life safety standards.
• Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes.
• Produces and monitors purchase orders for materials or services ordered in accordance with Asset budget.
• Assist with management of retail space of building, including communication with tenants.

Qualifications

• Minimum of two (2) years of experience working in construction/property/facilities management is required. A bachelor’s degree in a related field of study is preferred.
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
• Must possess strong organization, attention to detail, problem-solving, written/verbal communication, trade-negotiation and relationship-building skills.
• Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
• Must be able to work independently with limited supervision and as part of a larger team.