Senior Administrative Assistant

Business Introduction
At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people’s lives.

GSK fosters a culture ambitious for patients, accountable for impact, and committed to doing the right thing, making sure that we focus our efforts on accelerating significant assets that meet patients’ needs and have the highest probability of success. We’re uniting science, technology, and talent to get ahead of disease together.
Find out more:
Our approach to R&D

Position Summary
You will provide trusted administrative support to senior leaders and the wider team. You will organise complex diaries, manage travel, and prepare meeting material. You will work across functions and locations to keep work moving. We value people who are organised, discreet, proactive and keen to learn. This role offers development, visible impact and alignment with GSK’s mission of uniting science, technology and talent to get ahead of disease together.

Responsibilities

This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:

• Supporting project contracting / budgeting processes. This requires use of multiple GSK IT systems as well as interaction with internal and external stakeholders and suppliers.

• Organising meetings consisting of both internal GSK employees and external Stakeholders. These can on occasion be complex events requiring detailed planning and follow through with requirement to use multiple GSK IT systems and processes as well as ensuring all mandatory processes and procedures are adhered to.

• Providing a business project support role for the core LT bi weekly meetings and Townhalls for both Vx ID & RII Statistics groups. Providing administrator support for Biostatistics Team Sites, Share point communities and websites, including trouble shooting of complex Finance and Tech issues.

• Co-ordinate travel plans for respective teams often involving complex itineraries and liaison with internal/external parties As appropriate provide administrative coordination /support for Biostats Projects spanning the whole department.

• As appropriate manage administrative requirements to support departmental recruitment and ‘on boarding’ new starters.

• Manage administrative requirements to support Biostatistics Leavers. Support preparation of documents and presentations ie. Organisation Charts, Organise team meetings and/Events using the full desktop package as requested.

• Complete Credit card and Personal Expense claims for Senior Management Day to day support for dealing with queries from the Biostats Teams to ensure the smooth function / running of the department Provide cover for administrative staff absence Cross Departmental Support for example supporting a LT/VP when on site etc.

• Support Biostatistics’ ability to meet organisational development and business objectives.

Basic Qualification

• We are seeking professionals with the following required skills and qualifications to help us achieve our goals

• Proven administrative and secretarial experience Educated to at least GCSE A Level

• standard or equivalent Excellent administrative skills with good attention to detail

• Advanced IT skills to include email systems, databases PowerPoint, Word and Excel and ability to rapidly work with new applications including Concur, CoPilot, AI, Gi Gi and Jules.

• Sound knowledge of finance and administrative systems ie Fiori, including purchasing, contracting and budgeting.

• Well organised and an excellent organiser, able to prioritise, work well under pressure and to tight deadlines Problem solving skills and tenacity to follow though until issues are resolved or work is completed.

• Proactivity in providing updates to team members to inform them of progress or issues as appropriate.

• Ability to multitask, working both independently and as a part of a team Good interpersonal and communication skills and ability to work well with people at all levels both internally and externally Personal attributes should include ability to act with discretion, initiative, confidentiality and diplomacy at all times.

• Flexible approach with a "can do" attitude Work and coordinate activities globally with both UK/US and with all other Countries that have Biostatistics employees Enable Biostatistics to achieve financial objectives ie.

• Purchase Order, Invoices, maintenance of T&E.

Preferred Qualification

• If you have the following characteristics, it would be a plus

• - Experience working in global or matrix organisations supporting cross-functional teams.

• - Experience with SharePoint or managing team collaboration sites.

• - Advanced Excel or basic data reporting and visual summary skills.

• - Familiarity with procurement or finance systems and purchase order processes.

• - Experience coordinating larger events, townhalls or board meetings.

Ready to apply?
If you are organised, proactive and ready to support senior leaders while growing your career, we want to hear from you. Please apply and tell us how your skills match this role.

#LI-GSK

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at [email protected] where you can also request a call.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a  Recruitment FAQ guide. Click the link where you will find answers to multiple questions we receive

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